HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12th September 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 8th August 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in September 2023
B. August 2023 City Budget Report for the Library
C. Financial Balance Statement for August 2023
4. Librarians’ Report for August 2023
A. Library Director’s Report – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman
7. Old Business
A. Continue discussion/resolution: Patron #3240 Incident Report
8. New Business
A. Review requirements for Annual Per Capita Grant
B. Review & approve Health Emergency Procedure Policy – policy review schedule
C. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 10th October 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
September 12, 2023
Present: Calcaterra, Caringer, Frost, Hickman, Maloney, Sarver
Also Present: Library Director Susan Mullen
Absent: Guebert, Jones, Priest
The meeting was called to order at 6:31pm by Jennifer Frost.
Visitor(s): None
Correspondence: None
Secretary’s Report: Calcaterra moved to approve the minutes from August 8, 2023 with corrections. Maloney seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Caringer moved to approve the payment of $5,161.35 for expenses incurred from August 9-31 and $3,843.82 for expenses incurred from September 1-12. Sarver seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report shows that 36.5% of the budget has been spent, with 33.3% of the fiscal year completed, leaving a checking account balance of $84,069.36. Sarver moved to approve the report. Calcaterra seconded. Motion carried unanimously.
C. Financial Balance Statement: Maloney moved to approve the Library balance report from the previous month. Calcatera seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for August 2023 was 1% greater than August 2022. The Library currently has 5465 registered borrowers and 41,884 volumes in its collection. 1,427 patrons used the Online Public Access Catalog (OPAC) from home in August. Website visits in July totaled 1,255. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on August 10 and 24.
Committee Reports:
Friends Liaison (Maloney): Friends of HCL will host the next book sale on Saturday, September 30
and October 2, 2023.
History Room (Hickman): No report.
Building and Grounds (Priest, Jones): Two refrigerant leak repairs performed on AC system.
Community Enrichment (Sarver): No report.
Library Development and Technology (Caringer): No report.
Special Gifts Committee (Guebert, Frost): No report.
Old Business:
Further discussed Patron #3240 Incident Report. No response received from
complainant.
New Business:
Reviewed requirements for Annual Per Capita Grant.
Reviewed Health Emergency Procedure Policy, per policy review schedule.
Calcaterra moved to approve the policy as written. Maloney seconded. Motion carried unanimously.
Adjournment: Maloney moved to adjourn at 6:50pm.
Next Meeting Date: October 10, 2023 at 6:30pm
Respectfully submitted,
Kelly Caringer, Secretary