May 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th May 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9th April Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in May 2019
  2. April 2019 City Budget Report for the Library
  3. Financial Balance Statement for April 2019

Librarians’ Report for April 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Unfinished Business

New Business

  1. Patron Conduct Policy – New
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 11th June 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
May 14, 2019

PRESENT:                     Frost, Sarver, Guebert, Caringer, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Hickman, Savage, Jones, and Priest

Visitor(s):                     None

The meeting was called to order at 6:31 PM by Acting President Starnes.

No correspondence.

SECRETARY’S REPORT:  Caringer moved to approve the minutes from the Herrin City Library (HCL) April meeting.  Sarver seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Guebert moved to approve the payment of $2,946.71 for expenses incurred during the 2nd half of the previous month and $4,348.28 for expenses this month to date.  Frost seconded.  Motion carried unanimously.
  2. The April budget report shows that 94.7% of the expense budget (100% of the year completed) has been spent leaving a checking account balance of $145,251.81. Sarver moved to approve the city budget report.  Frost seconded.  Motion carried unanimously.   Frost moved to approve the balance sheet report for April 2019.  Caringer seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  Traffic on the library’s website remains high. The Library Open House on April 28th was a huge success with 72 people in attendance.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): S No report.

History Room: (Hickman): No report.

OLD BUSINESS:  None

NEW BUSINESS: None

Frost moved to adjourn at 6:57PM.

Respectfully submitted:

Barbara A. Guebert, Secretary