August 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14th August 2018 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 10th July 2018 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in August 2018
  2. July 2018 City Budget Report for the Library
  3. Financial Balance Statement for July 2018

Librarians’ Report for July 2018

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Americans with Disabilities Act Compliance Policy
  2. CD Renewals – update
  3. Any Old Unfinished Business

New Business

  1. FY2019 PerCapita Requirements: Chapter 8, “Public Services: Reference and Reader’s Advisory Services,” of “Serving Our Public 3.0: Standards for Illinois Public Libraries, 2014.”
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 11th September 2018– 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
August 14, 2018

PRESENT:                     Hickam, Guebert, Frost, Priest, Jones, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Sarver and Caringer

Visitor(s):                     None

The meeting was called to order at 6:31 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the July meeting.  Frost seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report.  Priest moved to approve the payment of $7,100.64 for expenses incurred during the 2nd half of the previous month and approved $5,806.10 for expenses this month to date.  Starnes seconded.  Motion carried unanimously.
  2. July (25% of the year completed) shows that 26% of the expense budget (city budget report) has been used leaving a checking account balance of $40,294.15. Guebert moved to approve the city budget report.  Jones seconded.  Motion carried unanimously.   Priest moved to approve the library balance sheet report for July 2018.  Starnes seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation and usage statistics for the library for the month of July 2018. 

CHILDREN’S LIBRARIAN REPORT: The HCL Summer Reading Program was very successful. 

Albert presented a summary report of this year’s program

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): No report.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. American with Disabilities Act Compliance Policy: Priest moved to establish an ADA Compliance policy and to approve the proposed policy. Frost seconded.  Motion carried unanimously.  

NEW BUSINESS: 

  1. Per Capita Requirements: Mullen distributed information for the board to read as preparation for next month’s meeting.
  2. Mullen advised the board that the library would be closed on August 29, 2018 for training on ADA compliance, autism, and reader’s advisory services.

Starnes moved to adjourn at 7:15 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary