April 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14th April 2020 Agenda

Online Meeting via ZOOM: Open to the public: Join Zoom Meeting

https://zoom.us/j/180674954?pwd=YnQ2N0YvQm9vTGtnUGNHVmJlNTN0dz09

Meeting ID: 180 674 954

Password: Please email the library at herrincitylibrary@gmail.com to obtain the password for entry into the meeting.  The meeting is open to the public.

ZOOM waiting room opens at 6:00 pm

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 10th March 2020 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in April 2020
  2. March 2020 City Budget Report for the Library
  3. Financial Balance Statement for March 2020

Librarians’ Report for March 2020

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Review/Approve – Health Emergency Response Procedures Policy
  2. Nominating Committee New Officers FY20/21
  3. Approve Nomination for New Trustee
  4. Any other old Business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 12th May 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
April 14, 2020 via Zoom Video Conferencing

PRESENT:                     Caringer, Frost, Guebert, Hickman, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

The meeting was called to order at 6:30 PM by President Starnes.

Visitor(s):                     None

No correspondence.

SECRETARY’S REPORT:  Priest moved to approve the minutes from the March 2020 meeting.  Guebert seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Priest moved to approve the payment of $1,789.13 for expenses incurred during the 2nd half of the previous month and $3,671.91 for expenses incurred this month to date.  Caringer seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 92% of the budget 92% of the year completed) has been spent leaving a checking account balance of $166,653.14. Frost moved to approve the report.  Sarver seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Jones moved to approve the library balance sheet report from previous month.    Guebert seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  Mullen reported that daily circulation for March was up 4% as compared to the same month a year ago.  The library was open 12 days in March.  Facebook Story Time Online has been well received.  Mullen presented several updates she has made to the library’s website to present online options/activities. Other statistics were reviewed.

CHILDREN’S LIBRARIAN REPORT: None

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  None

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): No report.

History Room: (Hickman): -No report.

NEW BUSINESS:

  1. Frost moved to approve the proposed Health Emergency Response Procedures Policy. Priest seconded.  The motion carried unanimously.
  2. Nominating Committee: Caringer moved and Sarver seconded to approve the following slate of officers: President: Kathleen Jones, V. President: Steve Priest, Secretary: Barb Guebert, Treasurer: Jennifer Frost.  The motion carried unanimously.
  3. Other New Business:  President Starnes reported that a CD was maturing at Banterra Bank, on 4/22/2020.  Mullen reported that she would research extending the grace period considering conditions and would report back via email.  Update:  The Board voted unanimously (online) to move the CD to First Southern Bank at the rate of 1.05% for 28 months. 

OLD BUSINESS:  

None

Priest moved to adjourn at 6:57 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary