HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12th June 2018Agenda
Call to Order at 6:30 pm
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 8th May 2018 Meeting
Treasurer’s Report
- Review & Approval of the Bills to be paid in June 2018
- May 2018 City Budget Report for the Library
- Financial Balance Statement for May 2018
Librarians’ Report for May 2018
- Library Directors Reports – Susan Mullen
- Children’s Librarian Report – Allison Albert
Illinois Heartland Library System Report & Illinois Library Association (ILA) news
- Status updates
Committee Reports
- Building & Grounds – Priest & Jones
- Community Enrichment – Sarver
- Library Development & Technology – Savage & Caringer
- Special Gifts Committee – Guebert & Frost
- Friends Liaison – Starnes
- Herrin History Room – Hickman
Old Business
- Security Camera and Alarm Upgrades – Complete
- Any Old Unfinished Business
New Business
- IPLAR due June 30, 2018
- Any New Business
Closed Executive Session (if necessary)
Adjournment
Next Meeting Date = 10th July 2018– 6:30pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
June 12, 2018
PRESENT: Savage, Sarver, Starnes, Hickman, Priest, Jones
ALSO PRESENT: Mullen
ABSENT: Guebert, Caringer, Frost
Visitor(s): None
The meeting was called to order at 6:31 PM by Savage.
No correspondence.
SECRETARY’S REPORT: Starnes moved to approve the minutes from the May meeting. Priest seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Mullen presented the treasurer’s report. Jones moved to approve the payment of $9,964.70 for expenses incurred during the 2nd half of the previous month and approved $3,548.36 for expenses this month to date. Starnes seconded. Motion carried unanimously.
- May (8% of the year completed) shows that 9% of the expense budget has been used leaving a checking account balance of $92,427.53. Priest moved to approve the report. Sarver seconded. Motion carried unanimously. Priest moved to approve the library balance sheet report for May 2018. Sarver seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: Mullen reported the circulation and usage statistics for the library for the month of May 2018. Circulation was 4% increase as compared to the previous year. Mullen reported positive feedback from the community and patrons for Open House, Family Fun Night and the Rome Exhibit Reception. Lisa Carnaghi did an amazing job organizing this event.
CHILDREN’S LIBRARIAN REPORT: Summer Reading is underway and the first event had great attendance.
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: Mullen attended the IHLS Director’s Chat Online via Adobe Connected and it was reported that the Annual Per Capita Grant for the next fiscal year will be awarded at 100% funding.
COMMITTEE REPORTS:
Building and Grounds (Priest & Jones): Planned yearly Building Walk-Through June 19, 2018, at 9:00 am.
Community Enrichment (Sarver): No Report
Library Development & Technology (Savage & Caringer): No Report
Special Gifts Committee (Guebert & Frost): No Report
Friends Liaison (Starnes): No Report
History Room: (Hickman): No Report
OLD BUSINESS:
- Security Camera and Alarm Update: The Security Camera and Alarm upgrade is complete. To payment was $5,509.25 which includes Burglar Alarm -$1,415.00, Video Camera Upgrades and Additions – $3,788.00, Wireless Repeater- $306.25
- Phone Update: Mullen has contacted Clearwave Communications to do an estimate for phone installation to compare with current costs.
NEW BUSINESS:
- IPLAR due June 30, 2018, was reviewed and approved. Jones moved to accept the 22 page report; Priest seconded. Motion carried unanimously.
- Any Other New Business: Trustee training information was shared regarding Procedures for Effective Board Meetings.
Starnes moved to adjourn at 7:09 PM.
Respectfully submitted:
Kathleen Jones, Acting Secretary