July 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14 July 2020 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9th June 2020 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in July 2020
  2. June 2020 City Budget Report for the Library
  3. Financial Balance Statement for June 2020

Librarians’ Report for June 2020

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. IPLAR submitted June 18, 2020
  2. Any other old Business

New Business

  1. Reschedule August Meeting Date
  2. Any other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 18th August 2020– 6:30 pm ~ approved July 14, 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
July 14, 2020 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Frost, Guebert, Hickman, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer

The meeting was called to order at 6:31 PM by President Jones.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT: Starnes moved to approve the minutes from the June 9, 2020 meeting.  Priest seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Starnes moved to approve the payment of $4,043.98 for expenses incurred during the 2nd half of the previous month and $2,532.44 for expenses incurred this month to date. Sarver seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 20% of the budget (17% of the year completed) has been spent leaving a checking account balance of $77,209.32. Sarver moved to approve the report.  Calcaterra seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report from previous month.   Guebert seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  The library website continues to break its previous records with the highest month HCL has had at 2,583 views.   The HCL Facebook page continues to get a good response as well.    The summer reading program is being done via the internet. 

COMMITTEE REPORTS: None

NEW BUSINESS:   None

OLD BUSINESS:   None

Starnes moved to adjourn at 6:53 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary