HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
14th March 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 14th February 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in March 2023
B. February 2023 City Budget Report for the Library
C. Financial Balance Statement for February 2023
4. Librarians’ Report for February 2023
A. Library Directors Reports – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman
7. Old Business
A. Second reading of draft Budget
B. Any other old business
8. New Business
A. Board President appoints Nominating Committee to select slate of officers new FY
B. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 11th April 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
March 14, 2023
Present: Caringer, Frost, Guebert, Hickman, Jones, Maloney, Priest,
Also Present: Director Susan Mullen
Absent: Calcaterra, Sarver
The meeting was called to order at 6:30PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Priest moved to approve the minutes from February 14, 2023.
Frost seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Caringer moved to approve the payment of $2,678.59 for
expenses incurred from February 15-28 and $5,610.01 for expenses incurred
from March 1-14. Priest seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report showed that 82.3% of the budget has
been spent, with 83.3% of the fiscal year completed, leaving a checking account
balance of $162,598.95. Priest moved to approve the report. Guebert seconded.
Motion carried unanimously.
C. Financial Balance Statement: Guebert moved to approve the Library balance
report from the previous month. Caringer seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for February 2023 was 5% greater than February 2022. The Library currently
has 5,323 registered borrowers and 41,675 volumes in its collection. 1,252 patrons
used the Online Public Access Catalog (OPAC) from home in February. Website visits
in February totaled 1,830 page views. Director Mullen attended the IHLS Director’s Chat
sessions via Adobe Connect on February 9 and 23; Members Matter via Zoom on
February 16; and Big Talk from Small Libraries via Go To Meeting on February 24. The
Library hosted a Why I Love Our Library contest. The HHR Map Display remained open
through the end of February and was very popular.
Children’s Librarian’s Report:
The Story Hour theme for February 2 was “Valentine’s Day.” Kayla O’Saile read Here
Comes Valentine Cat, by Deborah Underwood and The Day It Rained Hearts by Felicia
Bond. Four children and three adults attended. The children made Valentine cards for
friends and family. On February 16, Ms. O’Saile read Arthur’s Tooth by Marc Brown and
My Dentist Is Not a Monster by Julia Moffatt for a dental health-themed event. Five
children and five adults attended. The children created dental-themed snacks.
Committee Reports:
Friends Liaison (Maloney):
o No Friends meeting scheduled for March
o The last book sale yielded $749.50
History Room (Hickman): No report
Building and Grounds (Priest, Jones): No report
Community Enrichment (Sarver): No report
Library Development and Technology (Caringer): No report
Special Gifts Committee (Guebert, Frost): No report
Old Business:
The BoT conducted the second reading of the 2023/2024 Draft Budget.
New Business:
IL House Bill 2789 was introduced last month to limit efforts to ban books in the
State. HCL policy already includes a Library Bill of Rights.
President Jones appointed Priest and Calcaterra to the nominating committee for
selecting a slate of officers for FY24.
BoT entered closed session at 7:34pm and re-entered public session at 8:17pm.
Guebert moved to approve the proposed budget with changes. Priest seconded.
Motion carried unanimously.
Adjournment: Maloney moved to adjourn at 8:28PM.
Next Meeting Date: April 11, 2023, 6:30pm
Respectfully submitted,
Kelly Caringer, Secretary