December 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

11th December 2018 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 13th November Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in December 2018
  2. November 2018 City Budget Report for the Library
  3. Financial Balance Statement for November 2018

Librarians’ Report for November 2018

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Unfinished Business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 8th January 2018– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
December 11, 2018

PRESENT:                     Hickman, Guebert, Caringer, Jones, Savage, Priest, Starnes, and Sarver

ALSO PRESENT:           Mullen

ABSENT:                      Frost

Visitor(s):                     None           

The meeting was called to order at 6:00 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the November meeting.  Joens seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report on behalf of Frost.  Guebert moved to approve the payment of $6,574.47 for expenses incurred during the 2nd half of the previous month and $3,092.81 for expenses this month to date.  Priest seconded.  Motion carried unanimously.
  2. The November budget report shows that 62% of the expense budget (58% of the year completed) has been spent leaving a checking account balance of $265,765.11. Caringer moved to approve the city budget report.  Sarver seconded.  Motion carried unanimously.   Priest moved to approve the library balance sheet report for November 2018.  Starnes seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  There was a 2% circulation increase as compared to November 2017.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report..

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Mullen): No report.

History Room: (Hickman): No report.

OLD BUSINESS:  None

NEW BUSINESS:  None

Starnes moved to adjourn at 6:28 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary