HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
10th October 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 12th September 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in October 2023
B. September 2023 City Budget Report for the Library
C. Financial Balance Statement for September 2023
4. Librarians’ Report for September 2023
A. Library Director’s Report – Susan Mullen
B. Childrens Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman: Herrin History Room Report
7. Old Business
A. Any Old Business
8. New Business
A. Review requirements for annual Per Capita Grant
B. Review & approve By-Laws – policy review schedule
C. Review & approve the Building Maintenance Tax Levy
D. Discuss Review of Closed Meeting Minutes
E. Review & approve rates and banks for 2 CDs maturing 10-29-2023
F. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 14th November 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
October 10, 2023
Present: Calcaterra, Caringer, Frost, Guebert, Hickman, Jones, Maloney, Sarver
Also Present: Library Director Susan Mullen
Absent: Priest
The meeting was called to order at 6:31pm by President Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Calcaterra moved to approve the minutes from September 12, 2023. Frost seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Caringer moved to approve the payment of $2,739.03 for expenses incurred from September 13-30 and $8,587,32 for expenses incurred from October 1-10. Calcaterra seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report shows that 43.8% of the budget has been spent, with 41.6% of the fiscal year completed, leaving a checking account balance of $51,455.00. Guebert moved to approve the report. Maloney seconded. Motion carried unanimously.
C. Financial Balance Statement: Guebert moved to approve the Library balance report from the previous month. Calcaterra seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for September 2023 was 5% greater than September 2022. The Library currently has 5,480 registered borrowers and 41,899 volumes in its collection. 1,312 patrons used the Online Public Access Catalog (OPAC) from home in September. Website visits in September totaled 1,462. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on September 7 and 28, as well as special training designed to prepare the Library for assisting patrons who seek legal resources.
Committee Reports:
• Friends Liaison (Maloney):
o October meeting cancelled. Moved to November.
• History Room (Hickman): No report.
• Building and Grounds (Priest, Jones): No report.
• Community Enrichment (Sarver): No report.
• Library Development and Technology (Caringer): No report.
• Special Gifts Committee (Guebert, Frost): No report.
Old Business: None
New Business:
• Reviewed Core Standards for Illinois Public Libraries in accordance with annual requirements for Per Capita Grant.
• Reviewed Library by-laws. Maloney moved to approve the bylaws with minor corrections. Frost seconded. Motion passed unanimously.
• Reviewed the Library Building Maintenance Tax Levy. Caringer moved to approve the renewal of the tax levy. Calcaterra seconded. Motion passed unanimously.
• Discussed the review of closed meeting minutes. Secretary to compile notes and brief the BoT next month.
• Reviewed current rates offered by area banks for two CDs that are maturing in October. Calcaterra moved to move CD#7065 to Banterra Bank for 11 months and CD#7066 to People’s Bank for 12 months. Frost seconded. Motion carried unanimously.
• Discussed a patron request for using the meeting room. The BoT agreed with Director Mullen that the request was commercial in nature and therefore notappropriate for our public space.
• Discussed the addition of a special section on the HCL webpage for archiving Librarian’s reports, Children’s Librarian’s reports, and Herrin History Room updates.
Adjournment: Maloney moved to adjourn at 7:27pm.
Next Meeting Date: November 14, 2023 at 6:30pm
Respectfully submitted,
Kelly Caringer, Secretary