July 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

9th July 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 11th June Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in July 2019
  2. June 2019 City Budget Report for the Library
  3. Financial Balance Statement for June 2019

Librarians’ Report for June 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Business

New Business

  1. August Meeting Date Change: August 20, 2019, 6:30 pm.
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 20th August 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
July 9, 2019

PRESENT:                     Frost, Hickman, Jones, Priest, Sarver, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer and Guebert

Visitor(s):                     None           

The meeting was called to order at 6:36 PM by President Savage. 

No correspondence.  Jones was Acting Secretary.

SECRETARY’S REPORT:  Frost moved to approve the minutes from the June 2019 meeting.  Priest seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Priest moved to approve the payment of $2,232.10 for expenses incurred during the 2nd half of the previous month and $4,949.76 for expenses this month to date.  Sarver seconded.  Motion carried unanimously.
  2. The June budget report shows that 20% of the expense budget (17% of the year completed) has been spent leaving a checking account balance of $81,966.99. Sarver moved to approve the city budget report.  Priest seconded.  Motion carried unanimously.   Sarver moved to approve the balance sheet report for June 2019.  Frost seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  Digital resource use continues to increase.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  At the Members Matters Meeting it was reported that the funding from the State of Illinois is good.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): Scheduled a July 15, 2019, yearly walk through.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  Savage requested that Mullen supply information for any technology advisement.  Mullen responded with a request for advisement on the in-progress Community Media Area project.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  No report.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. OMA- Mullen reported that all OMA certifications have been completed by the Herrin City Library Board of Trustees for the 2019/2020 Fiscal Year.

NEW BUSINESS:

  1. August Meeting Date Change: Susan asked that the August 13, 2019 meeting be moved to August 20, 2019. She also requested to have regular monthly bills approved to submit to City Hall for the end of July, so that these would not be late. Jones motion to approve the End of July Bills and Frost seconded. Motion carried unanimously.   
  2. Abandoned Car: Mullen reported that a Red Dodge has been parked behind the library for over 7 days. The Herrin Police Department was notified on Monday, July 8, 2019. A notice to tow was posted on the car at this time. The car will be towed to impound at the owners expense on Wednesday, July 10, 2019.
  3. Review Policy for Executive Sessions: Savage asked that the policies regarding executive session be reviewed and updated.
  4. Strategic Plan: Susan handed out a proposed Action Plan to begin work on a Strategic Plan. Sarver requested a timeline for the plan. 

Starnes moved to adjourn at 7:12PM. 

Respectfully submitted:

Kathleen Jones, Acting Secretary