February 2023

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14th February 2023 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 10th January 2023

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in February 2023

B. January 2023 City Budget Report for the Library

C. Financial Balance Statement for January 2023

4. Librarians’ Report for January 2023

A. Library Directors Reports – Susan Mullen

B. Children’s Librarian’s Report – Kayla O’Saile

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes & Maloney

F. Herrin History Room – Hickman

7. Old Business

A. Approve December 2022 Financials from January 2023 meeting

B. Review and approve Succession Plan Policy – new

C. Any other old business

8. New Business

A. First Reading Draft Budget 

B. Any other New Business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 14th March 2023, 6:30 pm

Herrin City Library

Board of Trustees Meeting

February 14, 2023

Present: Calcaterra, Frost, Hickman, Maloney, Priest, Sarver

Also Present: Director Susan Mullen

Absent: Caringer, Guebert, Jones

The meeting was called to order at 6:30 PM by Vice President Steve Priest.

Visitor(s): none

Correspondence: none

Secretary’s Report: Frost moved to approve the minutes from January 10, 2023. Priest seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Calcaterra moved to approve the payment of $4,210.05 for expenses incurred from January 11-31 and $ 1,941.46 for expenses incurred from February 1-14. Sarver seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 76% of the budget has been spent, with 75% of the fiscal year completed, leaving a checking account balance of $263,989.52. Priest moved to approve the report. Calcaterra seconded. Motion carried unanimously.
  3. Financial Balance Statement: Frost moved to approve the Library balance report from the previous month. Sarver seconded. Motion carried unanimously.

Librarian’s Report:

Circulation for January 2023 was 5% greater than January 2022. The Library currently has 5,310 registered borrowers and 41,531 volumes in its collection. 1,133 patrons used the Online Public Access Catalog (OPAC) from home in January. Website visits in January totaled 2,246 page views. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on January 12 and 26, 2023. January’s Monthly Movie Matinee featured Lyle, Lyle, Crocodile. The Library hosted Deborah L. Burris, who spoke about her book A Woman Called Murn. The Tony Galines meeting space has been repainted. The HHR Map Display is still on exhibit. The PerCapita Grant was successfully submitted and accepted.

Children’s Librarian’s Report:

The Story Hour theme for January 5 was “Penguins.” Kayla O’Saile read Penguins, by Liz Pichon and Penguin on Vacation by Salina Yoon. Eight children and six adults attended. The children colored activity sheets. On January 19, Ms. O’Saile read Max and Maria by Alexaner Boiger and Maddi’s Fridge by Lois Brandt for a friendship-themed event. Seven children and five adults attended. The children engaged in a group project, making a friendship wreath.

Committee Reports:

  • Friends Liaison (Maloney):
    • The next book sale has been scheduled for Saturday, February 25th and Monday, February 27th.
    • Membership dues are coming in after the January newsletter went out.
    • Director Mullen’s request for funding of $456.90 was approved.
    • The next Friends meeting will be held on April 30, 2023, with the election of officers and yearly reports.
  • History Room (Hickman): No report
  • Building and Grounds (Priest, Jones): No report
  • Community Enrichment (Sarver):
    • No report
  • Library Development and Technology (Caringer):
    • Caringer and Mullen will discuss a preliminary annual technology plan on February 17, 2023.
  • Special Gifts Committee (Guebert, Frost): No report

Old Business:

  • The BoT reviewed December 2022 financials from the January 2023 meeting. Maloney moved to approve the financial records, and Priest seconded. Motion carried unanimously.
  • The BoT reviewed the Library’s new Succession Plan Policy. Calcaterra moved to accept the policy. Hickman seconded. Motion carried unanimously.

New Business:       

  • The BoT conducted the first reading of the Draft Budget.

Adjournment: Maloney moved to adjourn at 6:56 PM.

Next Meeting Date: March 14, 2023, 6:30pm

Respectfully submitted,

Angela Calcaterra, Acting Secretary