HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
8 February 2022 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 11 January 2022 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in February 2022
B. January 2022 City Budget Report for the Library
C. Financial Balance Statement for January 2022
4. Librarians’ Report for January 2022
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Review: PerCapita Grant submitted & accepted January 27, 2022.
B. Submit Library Director Evaluations
C. Any other new business
8. New Business
A. First Reading of Budget FY2022/2023
B. Review Library Selection Policy as part of Policy Review Schedule
C. Any other new business
.
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 8th March 2022, 6:30 pm
Herrin City Library
Board of Trustees Meeting
February 8, 2022
Present: Calcaterra, Caringer, Frost, Guebert, Jones, Priest, Starnes
Also Present: Director Susan Mullen
Absent: Hickman,Sarver
The meeting was called to order at 6:32PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Priest moved to approve the minutes from January 2021. Frost seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Caringer moved to approve the payment of $2,604.03 for expenses incurred during the 2nd half of the previous month and $3,624.40 for expenses incurred this month to date. Calcaterra seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 74% of the budget has been spent, with 75% of the fiscal year completed, leaving a checking account balance of $191,942.88. Starnes moved to approve the report. Guebert seconded. Motion carried unanimously.
- Financial Balance Statement: Priest moved to approve the Library balance report from the previous month. Calcaterra seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for January 2022 was 25% greater than January 2021 and 10% less than January 2020. The Library currently has 5,039 registered borrowers and 39,805 volumes in its collection. 1,214 patrons used the Online Public Access Catalog (OPAC) from home in January. Website data from January 2022 reports 2,033 page views. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on January 6th and 13th. The Per Capita Grant application was submitted on January 27th, 2022.
Committee Reports:
- Building and Grounds (Priest, Jones): Property walk-through inspection scheduled for Monday, March 7th, at 10:30am.
- Community Enrichment (Sarver): No report
- Library Development and Technology (Caringer): No report
- Special Gifts Committee (Guebert, Frost): No report
- Friends Liaison (Starnes): No report
- History Room (Hickman): No report
Old Business:
- Review PerCapita Grant.
New Business:
- Library Director evaluations collected as part of HCL’s strategic plan.
- First reading of 2022/2023 budget. Questions were heard and Director Mullen is seeking answers before the next Board meeting.
- BOT reviewed and unanimously voted to update the Library Selection Policy in accordance with our policy review schedule.
- Board moved into executive closed session at 7:38pm, and returned to open session at 7:50pm.
Adjournment: Starnes moved to adjourn at 7:57PM.
Respectfully submitted,
Kelly Caringer, Secretary