August 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

20th August 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9th July Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in August 2019
  2. July 2019 City Budget Report for the Library
  3. Financial Balance Statement for July 2019

Librarians’ Report for July 2019

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Reports – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Business

New Business

  1. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 10th September 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
August 20, 2019

PRESENT:                     Frost, Guebert, Hickman, Jones, Priest, Sarver, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer

Visitor(s):                     None           

The meeting was called to order at 6:33 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the July meeting.  Priest seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Guebert moved to approve the payment of $2,558.62 for expenses incurred during the 2nd half of the previous month and $2,210.54 for expenses this month to date.  Sarver seconded.  Motion carried unanimously.
  2. The July city budget report shows that 28% of the expense budget (25% of the year completed) has been spent leaving a checking account balance of $58,198.66. Priest moved to approve the city budget report.  Sarver seconded.  Motion carried unanimously.   Frost moved to approve the balance sheet report for July 2019.  Jones seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data and other statistics.  Mullen reported that the summer reading program was a huge success.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): Priest and Jones reported that the annual building and grounds walk-through inspection was done on July 15th.  Additional maintenance needs were identified including the needs for improved lighting.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  Starnes reported that the Friends approved to pay about $1400 in requests from the library director.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. The library’s policies and protocols regarding the Open Meetings Act and Closed Sessions were reviewed to ensure compliance.

Starnes moved to adjourn at 7:41 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary