HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12 January 2020 Agenda
Online Meeting via ZOOM: Open to the public:
Join Zoom Meeting: https://us02web.zoom.us/j/82734768530?pwd=d2ZjN29lSUQwYS9oV204OVdKSzl0dz09
Meeting ID: 827 3476 8530
Passcode: 040516
Join by phone: +13126266799,,82734768530#,,,,,,0#,,040516# US (Chicago)
Call to Order at 6:30 pm
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 8th December 2020 Meeting
Treasurer’s Report
- Review & Approval of the Bills to be paid in January 2021
- December 2020 City Budget Report for the Library
- Financial Balance Statement for December 2020
Librarians’ Report for December 2020
- Library Directors Reports – Susan Mullen
Illinois Heartland Library System Report & Illinois Library Association (ILA) news
- Status updates
Committee Reports
- Building & Grounds – Priest & Jones
- Community Enrichment – Sarver & Calcaterra
- Library Development & Technology – Caringer
- Special Gifts Committee – Guebert & Frost
- Friends Liaison – Starnes
- Herrin History Room – Hickman
Old Business
- Any Old Business
New Business
- Verify Addresses for SEI
- Continuation Covid Leave – Vote
- E-Resources, Cards for Kids & Disable Vets Programs
- Any other new business
Closed Executive Session (if necessary)
Adjournment
Next Meeting Date = 9th February 2021– 6:30 pm via ZOOM
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
January 12, 2021 via Zoom Video Conferencing
PRESENT: Calcaterra, Caringer, Frost, Guebert, Hickman, Jones, Priest, Sarver & Starnes
ALSO PRESENT: Mullen
ABSENT: None
The meeting was called to order at 6:32 PM by Vice President Steve Priest as President Kathleen Jones was having technical difficulties.
Visitor(s): None
No correspondence.
SECRETARY’S REPORT: Caringer moved to approve the minutes from December 2020. Starnes seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Calcaterra moved to approve the payment of $925.98 for expenses incurred during the 2nd half of the previous month and $3,263.03 for expenses incurred this month to date. Priest seconded. Motion carried unanimously.
- The previous month’s city budget report showed that 70% of the budget (67% of the year completed) has been spent leaving a checking account balance of $214,563.03. Caringer moved to approve the report. Sarver seconded. Motion carried unanimously.
- Financial Balance Statement: Guebert moved to approve the library balance sheet report from the previous month. Priest seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: Mullen reviewed stats. Circulation was down 33% as compared to December 2019. Use of digital items continued to increase as compared to previous year. Only curbside services continued throughout the month of December with use of the library’s computers by appointment. A Facebook Live Story Time with Santa and his elf had 718 views. Website traffic remained vibrant.
COMMITTEE REPORTS: None
Building and Grounds (Priest & Jones): No report.
Community Enrichment (Sarver): No report.
Library Development & Technology (Caringer): No report.
Special Gifts Committee (Guebert & Frost): No report.
Friends Liaison (Starnes): No report.
History Room: (Hickman): No report.
OLD BUSINESS:
- Supporting documents for PPE grant from Illinois State Library was submitted.
NEW BUSINESS:
- The Cards for Kids Act will be implemented via our School Library Card.
- Sarver moved to decline the library’s participation in the E-resources program. Jones seconded. Motion carried unanimously.
- Priest moved to approve the Disabled Veteran’s Library Program. Frost seconded. Motion carried unanimously.
- Jones moved to approve updates to the HCL Circulation policy to accommodate our participation in the Cards for Kids Act and the Disabled Veteran’s Circulation program. Caringer seconded. Motion carried unanimously.
Starnes moved to adjourn at 7:11 PM.
Respectfully submitted:
Barbara A. Guebert, Secretary