November 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th November 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 8th October Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in November 2019
  2. October 2019 City Budget Report for the Library
  3. Financial Balance Statement for October 2019

Librarians’ Report for October 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Strategic Plan – Survey
  2. Any other old business

New Business

  1. Library Property Tax Levy – Approval
  2. Holiday List 2020 – Approval
  3. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 10th December 2019– 6:00 pm

Meet in Study Room – Christmas Party Immediately Following

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
November 12, 2019

PRESENT:                     Guebert, Hickman, Jones, Priest, Sarver, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer and Frost

Visitor(s):                     None           

The meeting was called to order at 6:31 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the October 2019 meeting minutes with corrections.  Priest seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Priest presented the treasurer’s report.  Starnes moved to approve the payment of $2,809.65 for expenses incurred during the 2nd half of the previous month and $3,602.24 for expenses this month to date. Priest seconded.  Motion carried unanimously.
  2. The October city budget report shows that 52% of the expense budget (50% of the year completed) has been spent leaving a checking account balance of $217,749.91. Priest moved to approve the city budget report.  Sarver seconded.  Motion carried unanimously.   Guebert moved to approve the balance sheet report for October 2019.  Jones seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data and other statistics.  Mullen pointed out that we had a 6% increase in circulation.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  Starnes reported that recent book sale brought in $624.15 and that the Friends funded Director Mullen’s requests of $435.24.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. Strategic Planning- The board reviewed an example of a survey.
  2. Other Business- Closed Session: At 7:10 PM Guebert moved to enter closed executive session so that the board could review the written minutes of previous executive sessions. Priest seconded. At 7:26 PM Jones moved to leave closed executive session. Priest seconded.

NEW BUSINESS:

  1. Library Property Tax Levy- Hickman moved to approve the 2019 property tax levy (collectible in 2020). Jones seconded.  Motion carried unanimously.
  2. Priest moved to approve the proposed 2020 HCL Holiday Schedule. Starnes seconded.  Motion carried unanimously.

Starnes moved to adjourn at 7:45 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary