August 2023

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8th August 2023 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 11th July 2023

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in August 2023

B. July 2023 City Budget Report for the Library

C. Financial Balance Statement for July 2023

4. Librarians’ Report for July 2023

A. Library Director’s Report – Susan Mullen

B. Children’s Librarian’s Report – Kayla O’Saile

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Maloney

F. Herrin History Room – Hickman

7. Old Business

A. Any other old business

8. New Business

A. Review and approve 2 maturing CDs

B. Review Patron Conduct Policy as part of our Policy Review Schedule

C. Discuss Patron #3240 Incident Report

D. Vote move money from Savings to Checking awaiting Tax Payment

E. Any other New Business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 12th September 2023, 6:30 pm

Herrin City Library
Board of Trustees Meeting
August 8, 2023


Present: Calcaterra, Caringer, Frost, Guebert, Hickman, Jones, Maloney, Priest
Also Present: Library Director Susan Mullen
Absent: Sarver


The meeting was called to order at 6:30pm by President Kathleen Jones.
Visitor(s): None
Correspondence: None


Secretary’s Report: Calcaterra moved to approve the minutes from July 11, 2023.
Maloney seconded. Motion carried unanimously.


Treasurer’s Report:
A. Bills to be Paid: Frost moved to approve the payment of $1,545.45 for expenses
incurred from July 12-31 and $4110.24 for expenses incurred from August 1-8.
Priest seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report shows that 25% of the budget has been
spent, with 25% of the fiscal year completed, leaving a checking account balance
of $51,023.26. Guebert moved to approve the report. Calcattera seconded.
Motion carried unanimously.
C. Financial Balance Statement: Priest moved to approve the Library balance report
from the previous month. Caringer seconded. Motion carried unanimously.


Librarian’s Report:
Circulation for July 2023 was 2% greater than July 2022. The Library currently has 5451 registered borrowers and 41,862 volumes in its collection. 1398 patrons used the Online Public Access Catalog (OPAC) from home in July. Website visits in July totaled 1428. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on July 6 and 13, as well as the Lazerware luncheon and seminar at the Cedarhurst Center for the Arts in Mt. Vernon on July 12. The successful summer reading program concluded with a screening of Over the Hedge, a program by the Rend Lake Park Rangers, and a magic show by Glen Foster and Kre8tive Studio. The Michael Bruce photography exhibit will run through the end of August. Lisa Carnaghi will present “Herrin Memories: A Slideshow Journey” on Friday, August 18 at 2:00pm.


Committee Reports:

  • Friends Liaison (Maloney):
    o Friends approved Director’s request for $1206.05. A newsletter will be
    published within a month. Next meeting is October 2, 2023.
  • History Room (Hickman): No report
  • Building and Grounds (Priest, Jones): Air conditioners repaired this month.
  • Community Enrichment (Sarver): No report
  • Library Development and Technology (Caringer): No report
  • Special Gifts Committee (Guebert, Frost): No report

  • Old Business:
  • none
    New Business:
  • The BoT reviewed options for reinvesting funds currently in CDs that have
    matured. Jones moves to extend the current Banterra and Peoples Bank CDs for
    another term. Guebert seconded. Motion carried unanimously.
  • The BoT reviewed the HCL Patron Conduct Policy. Calcaterra moved to retain
    the current policy as written, and accept the addition of a Patron Complaint Form
    with minor changes. Maloney seconded. Motion carried unanimously.
  • The BoT discussed Patron #3240 Incident Report. President Jones offered to
    contact the complainant via email. Calcaterra moved to use the newly adopted
    form to gather more information from the complainant. Caringer seconded.
    Motion carried unanimously.
  • The BoT discussed the option to move money from the HCL savings account to
    the HCL checking account, as the Library anticipates the upcoming tax
    distribution. Maloney moved to move $60,000 to savings. Calcaterra seconded.
    Motion carries unanimously.

  • Adjournment: Maloney moved to adjourn at 7:41 PM.
    Next Meeting Date: September 12, 2023 at 6:30pm
    Respectfully submitted,
    Kelly Caringer, Secretary