HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12 December 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 14th November 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in December 2023
B. November 2023 City Budget Report for the Library
C. Financial Balance Statement for November 2023
4. Librarians’ Report for November 2023
A. Library Director’s Report – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver
C. Library Development & Technology
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room report – Hickman
7. Old Business
A. Discuss Library Board of Trusteesrecommendations for new trustees
8. New Business
A. Volunteer/Nomination for secretary vacancy & Library Dev & Tech Committee
B. Review & discuss PerCapita Grant: Serving Our Public 4.0, Chapters 11 – appendices
C. Review & approve the new – PLAW Policy
D. Review & approve moving money back to Working Cash
E. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment ~ Christmas party immediately following
Next Meeting Date = 9th January 2024, 6:30 pm
Herrin City Library
Board of Trustees Meeting
December 12, 2023
Present: Jones, Maloney, Priest, & Sarver
Also Present: Library Director Susan Mullen
Absent: Frost, Guebert, & Hickman
The meeting was called to order at 6:30 PM by Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Priest moved to approve the minutes from November 14, 2023. Maloney seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Priest moved to approve the payment of $862.52 for expenses incurred from November 14-30, 2023, and $2,865.04 for expenses incurred from December 1-12, 2023. Sarver seconded. Motion carried unanimously.
- City Budget Report: Last month’s report shows that 59% of the budget has been spent, with 58% of the fiscal year completed, leaving a checking account balance of $151,784.17. Sarver moved to approve the report. Maloney seconded. Motion carried unanimously.
- Financial Balance Statement: Maloney moved to approve the Library balance report from the previous month. Priest seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for November 2023 was 3%% greater than November 2022. The Library currently has 5,509 registered borrowers and 41,990 volumes in its collection. 1,138 patrons used the Online Public Access Catalog (OPAC) from home in November. Website visits in November totaled 1,154-page views. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on November 9 & 30, 2023 and Members Matters on November 16, 2023 via ZOOM. During the month of November, Herrin City Library saluted our veterans with free services. This program was greatly appreciated and served 14 veterans. On Friday, November 17, 2023, at 2:00 pm and 5:00 pm, Lisa Carnaghi presented, Herrin Memories: Another Slideshow Journey. Staff who are catalogers are currently completing barcoder training or barcoder refresher training required by the IHLS and due by the end of December 2023.
Children’s Librarian’s Report:
The story hour theme for November 2, 2023, was “DINO-vember!” What the Dinosaurs Did Last Night by Refe & Susan Tuma, Crunch the Shy Dinosaur by Cirocco Dunlap & Dinopets by Lynn Plourde were read. There were 10 children and 7 parents in attendance.
The story hour theme for November 16, 2023, was “Thanksgiving.” Gus, the Pilgrim Turkey by Teresa Bateman & Thanksgiving in the Woods by Phyllis Alsdurf were read. There were 6 children and 5 parents in attendance.
Committee Reports:
- Friends Liaison (Maloney): Virtual Meeting approved $454.40 Dec Wishlist
- History Room (Hickman): Report submitted by Lisa Carnaghi
- Building and Grounds (Priest, Jones): none
- Community Enrichment (Sarver): none
- Library Development and Technology: none
- Special Gifts Committee (Guebert, Frost): none
Old Business:
- Trustee Recommendations: Ashley Watson was recommended & accepted for the Library Board of Trustees. The Bot is seeking one more trustee.
New Business:
- The BoT discussed a replacement to fill the secretary position. The secretary position needs filled for the remainder of the Fiscal Year.
- The BoT reviewed and discussed for the PerCapita Grant: Serving Our Public 4.0, Chapters 11-appendices.
- The BoT reviewed the PLAW Act and approved a new PLAW policy. Priest moved to approve and Maloney seconded.
- The BoT reviewed moving money back to working cash. Maloney motioned to move $75,000 back to Working Cash in our Savings Account from our Checking Account. Priest seconded.
- Any other new business:
Adjournment: Maloney moved to adjourn at 7: 10 PM.
Next Meeting Date: January 9, 2024, at 6:30pm
Respectfully submitted,
Jennifer Sarver, Acting Secretary