HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
14 November 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 10th October 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in November 2023
B. October 2023 City Budget Report for the Library
C. Financial Balance Statement for October 2023
4. Librarians’ Report for October 2023
A. Library Director’s Report – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman – Herrin History Room Report
7. Old Business
A. Any Old Business
8. New Business
A. Review & discuss PerCapita Grant: Serving Our Public 4.0, Chapters 6-10
B. Review & approve the Library Tax Levies
C. Review & approve Holidays List for 2024
D. Review & discuss Library Board of Trustees Terms of Appointment
E. Discuss & approve moving additional funds from savings to checking awaiting tax payment
F. Any other New Business
9. Closed Executive Session: Review of Closed Meeting Minutes
10. Adjournment
Next Meeting Date = 12th December 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
November 14, 2023
Present: Caringer, Guebert, Hickman, Jones, Maloney, Priest, Sarver
Also Present: Library Director Susan Mullen
Absent: Calcaterra, Frost
The meeting was called to order at 6:30pm by President Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Guebert moved to approve the minutes from October 10, 2023
with minor corrections. Maloney seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Priest moved to approve the payment of $1,329.84 for expenses
incurred from October 11-31 and $3,185.28 for expenses incurred from
November 1-14. Guebert seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report shows that 52% of the budget has been
spent, with 50% of the fiscal year completed, leaving a checking account balance
of $24,332.62. Caringer moved to approve the report. Priest seconded. Motion
carried unanimously.
C. Financial Balance Statement: Sarver moved to approve the Library balance
report from the previous month with corrections. Priest seconded. Motion carried
unanimously.
Librarian’s Report:
Circulation for October 2023 was 4% greater than October 2022. The Library currently
has 5,499 registered borrowers and 41,958 volumes in its collection. 1,411 patrons
used the Online Public Access Catalog (OPAC) from home in October. Website visits in
October totaled 1,395. Director Mullen attended the IHLS Director’s Chat sessions via
Adobe Connect on October 5 and 12, as well as a special training on October 9 titled
Dealing with Difficult Patrons and another on October 17 titled The Social Media
Roundtable. Library staff completed the first annual training in cybersecurity.
Committee Reports:
- Friends Liaison (Maloney): Book sale from September 30-October 5 yielded
$957. Susan’s wish list was approved in the amount of $433.01. No December
meeting planned. Next meeting is January 8, 2024. - History Room (Hickman): No report.
- Building and Grounds (Priest, Jones): No report.
- Community Enrichment (Sarver): No report.
- Library Development and Technology (Caringer): No report.
- Special Gifts Committee (Guebert, Frost): No report.
Old Business: None
New Business: - Reviewed Serving Our Public Chapters 6-10 for the Per Capita Grant.
- Reviewed the Library Property Tax Levy. Priest moved to approve the renewal of
the property tax levy. Guebert seconded. Motion passed unanimously. - List of Holiday dates for upcoming year reviewed. Sarver moved to approve the
dates, Maloney seconded. Motion carried unanimously. - Tax distribution is running late. Director Mullen recommended that funds be
transferred to cover operational expenses. Caringer moved to approve the
trransfer. Priest seconded. Motion carried unanimously. - Caringer presented closed meeting minutes to the BoT for review and
disposition. Jones moved to publish minutes from closed sessions held on March
8, 2022, and February 8, 2022. Guebert seconded. Motion carried unanimously.
Jones also moved to destroy verbatim recordings from February and March 2022
having reached the 18-month threshold as set forth in the OMA. Guebert
seconded. Motion carried unanimously. - Reviewed current BoT terms of appointment. Calcaterra’s resignation effective
November meeting.
Closed Session:
Guebert moved to enter closed session at 7:15pm to discuss closed session minutes
review. Priest seconded. Motion carried unanimously. Priest moved to re-enter open
session at 7:30pm. Guebert seconded. Motion carried unanimously.
Adjournment: Maloney moved to adjourn at 7:32pm.
Next Meeting Date: December 12, 2023 at 6:30pm
Respectfully submitted,
Kelly Caringer, Secretary