August 2022

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

9 August 2022 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 12 July 2022

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in August 2022

B. July 2022 City Budget Report for the Library

C. Financial Balance Statement for July 2022

4. Librarians’ Report for July 2022

A. Library Directors Reports – Susan Mullen

B. Children’s Librarians Report

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Any other old business

8. New Business

A. Review and approve two CDs to move

B. Assess/approve possible need to move funds from Working Cash Fund to Checking Account (waiting on tax payment)

C. Any other new business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 13th September 2022, 6:30 pm

Herrin City Library Board of Trustees Meeting

August 9, 2022

Present:                Caringer, Calcaterra, Frost, Guebert, Hickman, Jones, Priest, Starnes

Also Present:      Director Susan Mullen

Absent:                 Sarver

The meeting was called to order at 6:29PM by President Kathleen Jones.

Visitor(s): None

Correspondence: None

Secretary’s Report: Calcaterra moved to approve the minutes from July 12, 2022. Guebert seconded. Motion carried unanimously.

Treasurer’s Report:
  1. Bills to be Paid: Calcaterra moved to approve the payment of $60,012.00 for expenses incurred from July 13-31 and $2,976.23 for expenses incurred from August 1-9. Priest seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 26% of the budget has been spent, with 25% of the fiscal year completed, leaving a checking account balance of $30,951.88. Caringer moved to approve the report. Starnes seconded. Motion carried unanimously.
  3. Financial Balance Statement: Priest moved to approve the Library balance report from the previous month. Calcaterra seconded. Motion carried unanimously.
Librarian’s Report:

Circulation for July 2022 was 4% greater than July 2021. The Library currently has 5,172 registered borrowers and 40,598 volumes in its collection. 1,175 patrons used the Online Public Access Catalog (OPAC) from home in July. Website visits in July 2022 totaled 1,778 page views. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on July 14 and 28. The Summer Reading program concluded and was a great success. On Friday, August 26 the Library will host an ice cream social with Victrola music in the Herrin History Room. One new staff member, Ceili Boylan, has been added; and one more will be added soon.

Committee Reports:
  • Building and Grounds (Priest, Jones): No report.
    • Community Enrichment (Sarver):
      • The Library hosted talks with Bucky Halker and Cheryl Trench on July 21 and 22, respectively.
    • Library Development and Technology (Caringer): No report.
    • Special Gifts Committee (Guebert, Frost): No report.
  • Friends Liaison (Starnes):
    • The Friends will sponsor a book sale on Aug. 20 and 22.
    • The Director’s funding requests for July and August were unanimously approved in the amount of $1,333.99.
    • The next meeting is scheduled for September 12.
    • History Room (Hickman): No report.

Old Business: None

New Business:
  • The BoT reviewed the renewal of two CDs which mature on August 18 and 24. The best rate available is offered by Banterra Bank. Guebert moved to move both CDs to Banterra for a one year term. Calcatera seconded. Motion carried unanimously.
    • Director Mullen presented the BoT with an option to transfer $30,000 from savings account to checking account to cover the period of time we wait for tax distribution. Guebert moved to approve the transfer. Calcaterra seconded. Motion carried unanimously.

Adjournment: Starnes moved to adjourn at 6:57PM.

Respectfully submitted, Kelly Caringer, Secretary