September 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

11th September 2018 Agenda

  1. Call to Order at 6:30 pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14th August 2018 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in September 2018
  2. August 2018 City Budget Report for the Library
  3. Financial Balance Statement for August 2018

Librarians’ Report for August 2018

  • Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  • Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Report on Chapter 8, “Public Service: Reference and Reader’s Advisory Services,” from our last meeting and will begin review of Chapters 6-10 of The Trustee Facts File Third Edition for FY 2019 PerCapita requirements.
  2. Any Old Unfinished Business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 9th October 2018– 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
September 11, 2018

PRESENT:                     Hickman, Guebert, Caringer, Frost, Priest, Jones, Savage, and Sarver

ALSO PRESENT:           Mullen

ABSENT:                      Starnes

Visitor(s):                     None

The meeting was called to order at 6:29 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Frost moved to approve the minutes from the August meeting.  Caringer seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report.  Priest moved to approve the payment of $3,962.84 for expenses incurred during the 2nd half of the previous month and $2,027.67 for expenses this month to date.  Jones seconded.  Motion carried unanimously.
  2. The August budget report shows that 35% of the expense budget (33.3% of the year completed) has been used leaving a checking account balance of $206,026.70. Guebert moved to approve the city budget report.  Sarver seconded.  Motion carried unanimously.   Guebert moved to approve the library balance sheet report for September 2018.  Priest seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation and usage statistics for the library for the month of August 2018.  She presented graphs showing trends over the past three years.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen will be attending an IHLS member’s meeting later this month.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Mullen): Mullen presented a report on behalf of Starnes.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. Chapter 8: “Public Service: Reference and Reader’s Advisory Services” was reviewed to ensure that the library is meeting the Per Capita grant requirements.
  2. The library’s stance regarding emotional support animals was discussed.

Jones moved to include clarification of emotional support animals in the library’s ADA Compliance policy. Caringer seconded.  Motion carried unanimously.  Priest moved to amend the library’s ADA Compliance Policy to include a statement that the ADA does not protect the rights of emotional support animals. Caringer seconded.  Motion carried unanimously.

NEW BUSINESS: 

None

Priest moved to adjourn at 7:38 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary