HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12 July 2022 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 14 June 2022 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in July 2022
B. June 2022 City Budget Report for the Library
C. Financial Balance Statement for June 2022
4. Librarians’ Report for June 2022
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Continue review and approval of Employee Benefits Package & Contract
B. Cards for Kids/Student Cards update Non-Resident Card Policy as it pertains to the Public Act 102-0843 ~ if approved
C. Any other old business
8. New Business
A. New Children’s Librarian/Assistant Library Director ~ hire
B. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 9th August 2022, 6:30 pm
Herrin City Library
Board of Trustees Meeting
July 12, 2022
Present: Calcaterra, Caringer, Guebert, Hickman, Jones, Priest, Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Frost
The meeting was called to order at 6:27PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Calcaterra moved to approve the minutes from June 14, 2022.
Priest seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Guebert moved to approve the payment of $3,544.57 for
expenses incurred from June 15-30 and $2,473.94 for expenses incurred from
July 1-12. Priest seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report showed that 18% of the budget has
been spent, with 17% of the fiscal year completed, leaving a checking account
balance of $57,594.01. Caringer moved to approve the report. Sarver seconded.
Motion carried unanimously.
C. Financial Balance Statement: Priest moved to approve the Library balance report
from the previous month. Calcaterra seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for June 2022 was 3% greater than June 2021. The Library currently has
5,146 registered borrowers and 40,446 volumes in its collection. 1,375 patrons used the
Online Public Access Catalog (OPAC) from home in June. Website visits in June 2022
totaled 3,221 page views, a very high number for the second month in a row. Director
Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on June 8, 23,
and 30. The Summer Reading program has been a great success so far, with the Grand
Opening, Mad Science, Christian the Magician, and the Firefighter’s Safety Program
well-attended. The Library hosted a presentation on the Herrin Massacre on June 22,
with a full meeting room and online attendees via Zoom. Allison Albert’s last work day
will be July 29, and a reception will be held in her honor from 3:00pm-4:00pm that day.
Committee Reports:
• Building and Grounds (Priest, Jones):
• Community Enrichment (Sarver & Calcaterra): Bucky Halker will be performing regional and national folk music on
Thursday 21st at 2:00pm.
o Cheryl Ranchino Trench will discuss her recent book on Friday 22nd at
2:00pm.
• Library Development and Technology (Caringer):
• Special Gifts Committee (Guebert, Frost):
• Friends Liaison (Starnes):
• History Room (Hickman):
Old Business:
• The BoT reviewed changes made to the Employee Benefits Package and
Contract Policy. Calcaterra moved to approve the policy as written. Priest
seconded. Motion carried unanimously.
• The BoT also voted to renew participation in the Non-Resident Card program.
Guebert moved to approve the policy as revised and presented to the Board by
Director Mullen. Caringer seconded. Motion carried unanimously.
New Business:
• Director Mullen announced that Kayla O’Saile was hired as the new Children’s
Librarian/Assistant Library Director and will begin on July 25, 2022.
• The Board suggested that the new Children’s Librarian/Assistant Director receive
a higher rate of pay than her former position, to compensate for increased
responsibilities. Sarver moved to approve the pay increase, Calcaterra
seconded. Motion carried unanimously.
Adjournment: Starnes moved to adjourn at 7:16 PM.
Respectfully submitted,
Kelly Caringer, Secretary