October 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

9th October 2018 Agenda

  1. Call to Order at 6:30 pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 11th September Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in October 2018
  2. September 2018 City Budget Report for the Library
  3. Financial Balance Statement for September 2018

Librarians’ Report for August 2018

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Review of Chapters 6-10 of The Trustee Facts File Third Edition for FY 2019 PerCapita requirements.
  2. Any Old Unfinished Business

New Business

  1. Adopt a Resolution to continue levying the Building Maintenance Tax Levy
  2. Recommendations for renewing Trustee’s Library Terms

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 13th November 2018– 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
October 9, 2018

PRESENT:                     Hickman, Guebert, Caringer, Jones, Starnes, and Sarver

ALSO PRESENT:           Mullen

ABSENT:                      Savage, Frost and Priest  

Visitor(s):                     None

The meeting was called to order at 6:29 PM by acting President Starnes. 

No correspondence.

SECRETARY’S REPORT:  Jones moved to approve the minutes from the September meeting.  Sarver seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report on behalf of Frost.  Caringer moved to approve the payment of $4,500.56 for expenses incurred during the 2nd half of the previous month and $3,886.19 for expenses this month to date.  Jones seconded.  Motion carried unanimously.
  2. The September budget report shows that 42% of the expense budget (42% of the year completed) has been spent leaving a checking account balance of $186,003.03. Sarver moved to approve the city budget report.  Caringer seconded.  Motion carried unanimously.   Guebert moved to approve the library balance sheet report for September 2018.  Jones seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation was up 6% as compared to September of 2017.  Mullen presented other library usage statistics including graphs showing trends over the past three years.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen attended the members meeting in September.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Mullen): No report.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. Mullen reviewed Chapters 6-10 of “Trustee Facts File Third Edition” with the board.

NEW BUSINESS: 

  1. Caringer moved to continue levying the “Building Maintenance Tax” for 2018 tax year collectible in 2019. Sarver seconded.  The motion carried unanimously.
  2. Savage, Hickman and Frost have all indicated they wish to serve for another term on the Library Board of Trustees.

Jones moved to adjourn at 7:03 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary