March 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th March 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 12th February Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in March 2019
  2. February 2019 City Budget Report for the Library
  3. Financial Balance Statement for February 2019

Librarians’ Report for February 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Unfinished Business

New Business

  1. Second Reading and Adoption of the FY2019/2020 Budget
  2. Nominating Committee Appointed to Select FY2019/2020 Officers
  3. SEI Reminder
  4. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 9th April 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
March 12, 2019

PRESENT:                     Hickman, Guebert, Jones, Savage, Priest, Frost, Sarver, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer

Visitor(s):                     None           

The meeting was called to order at 6:30 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the Herrin City Library (HCL) February meeting.  Priest seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Priest moved to approve the payment of $6,332.29 for expenses incurred during the 2nd half of the previous month and $1,562.85 for expenses this month to date.  Jones seconded.  Motion carried unanimously.
  2. The February budget report shows that 81% of the expense budget (83% of the year completed) has been spent leaving a checking account balance of $195,953.13. Sarver moved to approve the city budget report.  Frost seconded.  Motion carried unanimously.   Guebert moved to approve the library balance sheet report for February 2019.  Starnes seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  There was an 18% increase in circulations as compared to February 2018.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes presented report.  The Friends’ Pancake Breakfast will be on Saturday, March 23rd. 

History Room: (Hickman): No report.

OLD BUSINESS:  None

NEW BUSINESS:

Nominating Committee to Select FY2019/2020 Officers: Savage moved to approve Priest and Frost as the nominating committee for new officers.  Guebert seconded.  All approved.

Second Reading of the FY2019-2020 budget:  At 7:42 PM Priest moved to go into executive session to discuss next year salaries for HCL employees.  Starnes seconded. All approved.  At 7:59 Guebert moved to end executive session in order to discuss more details with Mullen.  Jones seconded.  All approved.  At 8:14 PM Frost moved to re-enter executive session to continue discussing FY2019/2020 HCL employee salaries.  Starnes seconded.  All approved.  At 8:34 PM Priest moved to leave executive session.  Frost seconded.  All approved.  Frost moved to approve the March 12th budget of $318,803 which included the salary raises, and $677 in working cash/special reserves.  Starnes seconded.  All approved. 

Starnes moved to adjourn at 8:40 PM.