HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
6th December 2022 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 8th November 2022
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in December 2022
B. November 2022 City Budget Report for the Library
C. Financial Balance Statement for November 2022
4. Librarians’ Report for November 2022
A. Library Directors Reports – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes & Maloney
F. Herrin History Room – Hickman
7. Old Business
A. Review & approve Holiday Schedule for 2023
B. Read & Review Chapters 11-Appx, for PerCapita Grant, Serving Our Public 4.0
C. Any other old business
8. New Business
A. Illinois Libraries Presents Agreement – review & approve
B. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 10th January 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
December 6, 2022
Present: Calcaterra, Caringer, Guebert, Hickman, Jones, Priest, Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Frost
The meeting was called to order at 6:29 PM by President Kathleen Jones.
Visitor(s): Rebecca Maloney
Correspondence: None
Secretary’s Report: Starnes moved to approve the minutes from November 8, 2022.
Guebert seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Guebert moved to approve the payment of $4,177.82 for
expenses incurred from November 9-30 and $2,073.24 for expenses incurred
from December 1-6. Calcaterra Seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report showed that 58% of the budget has
been spent, with 58% of the fiscal year completed, leaving a checking account
balance of $220,741.63. Caringer moved to approve the report. Priest seconded.
Motion carried unanimously.
C. Financial Balance Statement: Starnes moved to approve the Library balance
report from the previous month. Calcaterra seconded. Motion carried
unanimously.
Librarian’s Report:
Circulation for November 2022 was 11% greater than November 2021. The Library
currently has 5,266 registered borrowers and 41,210 volumes in its collection. 1,416
patrons used the Online Public Access Catalog (OPAC) from home in November. Website
visits in November totaled 1,770 page views. Director Mullen attended the IHLS Director’s
Chat sessions via Adobe Connect on November 3 and 10, as well as Member Day on
November 17. The Library hosted the first Monthly Movie Matinee since before the
COVID-19 pandemic with Top Gun: Maverick. The Library honored military veterans
during the month of November, and received positive feedback regarding Lisa
Carnaghi’s display and the Library’s offering of free services to veterans all month.
Director Mullen extends a special thank you to Mr. James Starnes for serving as a
Library Trustee for twelve years, noting that “he has been a valuable and indispensable
member or our Board.”
Children’s Librarian’s Report:
The Story Hour theme for November 3 was “Harvest Time!” Kayla O’Saile read One
More Acorn, by Don Freeman and Sophie’s Squash by Pat Zietlow Miller. November 17
was Family Reading Night, and this year it was titled “Read Beyond the Beaten Path!”
Miss O’Saile read Curious George Goes Camping by H. A. Rey and Camp Tiger by
Susan Choi. Following the reading, attendees made crafts and played games, winning
prizes from the book cart. On November 18, Miss O’Saile read 10 Fat Turkeys by Tony
Johnston and Thanksgiving is Here by Diana Goode to Pre-K students who took a field
trip from Northside School. Beyond the reading, children also learned how to discover
books themselves in the children’s section of the Herrin City Library. 28 children and 15
adults attended, and 11 new library cards were issued that day!
Committee Reports:
• Friends Liaison (Starnes):
o The last November book sale earned $635.
• History Room (Hickman): No report
• Building and Grounds (Priest, Jones): No report
• Community Enrichment (Sarver): No report
• Library Development and Technology (Caringer): No report
• Special Gifts Committee (Guebert, Frost): No report
Old Business:
• As part of the PerCapita Grant requirements, the BoT reviewed and discussed
Serving Our Public 4.0, Chapters 11-12 plus Appendices.
New Business:
• The BoT reviewed the proposed 2023 Holiday Schedule. Guebert moved to
approve the schedule as written. Sarver seconded. The motion carried
unanimously.
• The BoT also reviewed the Illinois Libraries Presents agreement. Calcaterra
moved to approve the agreement as written. Caringer seconded. The motion
carried unanimously.
Adjournment: Starnes moved to adjourn at 6:56 PM. A special reception in honor of
Mr. Starnes was held following the BoT meeting.
Respectfully submitted,
Kelly Caringer, Secretary