HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
13 April 2021 Agenda
In Person & Online Meeting via ZOOM: Open to the public:
Join Zoom Meeting:
https://us02web.zoom.us/j/81465550683?pwd=bVZJalVvalY4bzJWa1daY2duSWo3Zz09
Meeting ID: 814 6555 0683
Passcode: 776127
Join by phone: +13126266799,,81465550683#,,,,*776127#
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 16 March 2021 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in April 2021
B. March 2021 City Budget Report for the Library
C. Financial Balance Statement for March 2021
4. Librarians’ Report for March 2021
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Any Old Business
8. New Business
A. Nominating Committee presents slate of officers for new fiscal year
B. Review & Update Donations Policy
C. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 11th May 2021 6:30 pm
BOARD OF TRUSTEES MEETING
April 13, 2021
PRESENT: Caringer, Frost, Guebert, Jones, Priest, Sarver, & Starnes
ALSO PRESENT: Mullen
ABSENT: Calcaterra and Hickman
The meeting was called to order at 6:35 PM by President Kathleen Jones.
Visitor(s): None
No correspondence.
SECRETARY’S REPORT: Caringer moved to approve the minutes from March 2021. Priest seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Starnes moved to approve the payment of carried $2,527.30 for expenses incurred during the 2nd half of the previous month and $2,702.00 for expenses incurred this month to date. Frost seconded. Motion carried unanimously.
- The previous month’s city budget report showed that 93% of the budget (92% of the year completed) has been spent leaving a checking account balance of $147,796.92. Guebert moved to approve the report. Priest seconded. Motion carried unanimously.
- Financial Balance Statement: Priest moved to approve the library balance sheet report from the previous month. Sarver seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: March saw a 58% increase in circulation as compared to pandemic March 2020 and 17% decrease compared to March 2019. Mullen reviewed other data. Mullen attended all of the Director’s Chats offered. The library is planning to do the Summer Reading program in person with provisions for Covid safety.
COMMITTEE REPORTS: None
Building and Grounds (Priest & Jones): No report.
Community Enrichment (Sarver): No report.
Library Development & Technology (Caringer): No report.
Special Gifts Committee (Guebert & Frost): No report.
Friends Liaison (Starnes): Starnes reported that the next Friends’ book sale is tentatively scheduled for April 24, 26, and 27th. All of Mullen’s requests were honored.
History Room: (Hickman) No report.
OLD BUSINESS:
None
NEW BUSINESS:
- Nominating Committee: Starnes moved to approve the following slate of officers:
President: Kathleen Jones
Vice President: Steve Priest
Secretary: Kelly Caringer
Treasurer: Jennifer Frost
Sarver seconded. Motion carried unanimously.
- Review and Update of Donations Policy: Caringer moved to maintain the current Gift and Memorial Donations Policy. Frost seconded. Motion carried unanimously.
Starnes moved to adjourn at 7:15 PM.
Respectfully submitted:
Barbara A. Guebert, Secretary