January 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14th January 2020 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 10th December Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in January 2020
  2. December 2019 City Budget Report for the Library
  3. Financial Balance Statement for December 2019

Librarians’ Report for December 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Strategic Plan – Finish Survey
  2. Any other old business

New Business

  1. Per Capita Grant – Due Wednesday, January 15, 2020.
  2. Reminder: CD for renewal – 2-9-2020.
  3. Yearly SEI Address Check
  4. Any other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 11th February 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
January 14, 2020

PRESENT:                     Frost, Guebert, Hickman, Jones, Priest, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer and Sarver

The meeting was called to order at 6:31 PM by President Savage.

Visitor(s):                     None

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the December 2019 meeting. Frost seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.   Guebert moved to approve the payment of $1,959.97 for expenses incurred during the 2nd half of the previous month and $3,276.12 for expenses incurred this month to date.  Frost seconded.  Motion carried unanimously. 
  2. The December city budget report showed that 72% of the budget (67% of the year completed) has been spent leaving a checking account balance of $227,154.36. Priest moved to approve the report.  Starnes seconded.  Motion carried unanimously. 
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report for December 2019.   Frost seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  Mullen reported that circulation for December was up 3% as compared to the same month a year ago.  Other statistics were reviewed.  Mullen reported that HCL will host the Southern Illinois Director’s Meeting on Wednesday, January 22, 2020.

CHILDREN’S LIBRARIAN REPORT: None

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  None

COMMITTEE REPORTS:

  1. Building and Grounds (Priest & Jones):  No report.
  2. Community Enrichment (Sarver):  No report.
  3. Library Development & Technology (Savage & Caringer):  No report.
  4. Special Gifts Committee (Guebert & Frost): No report.
  5. Friends Liaison (Starnes): Starnes reported that the Friends have voted to discontinue their annual pancake breakfast.  The Friends approved about $700 in requests by Director Mullen.
  6. History Room: (Hickman): -No report.

OLD BUSINESS:  

  1. Strategic Planning: Finishing touches for the upcoming survey were discussed.

NEW BUSINESS:

  1. The Per Capita grant application will be submitted prior to its due date of January 15, 2020.
  2. Priest moved to transfer the CD maturing on 2-9-2020 to the Bank of Herrin for 17 months at 1.75% APY. Jones seconded.  The motion carried unanimously.
  3. Board members updated their contact information per the annual SEI Address Check.

Starnes moved for adjournment at 7:47 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary