October 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8th October 2019 Agenda

Meet in Study Room

Call to Order at 6:30 pm – Meet in Study Room

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 20th September Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in October 2019
  2. September 2019 City Budget Report for the Library
  3. Financial Balance Statement for September 2019

Librarians’ Report for September 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Strategic Plan – Training
  2. Continued PerCapita Grant Requirements: Organizational Management
  3. Any other old business

New Business

  1. Building Maintenance Tax Levy – Approval
  2. Library Trustee Terms – Renewal
  3. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 12th November 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING Minutes
October 8, 2019

PRESENT:                     Guebert, Hickman, Priest, Caringer, Sarver, Jones, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost and Savage

The meeting was called to order at 6:28 PM by acting President Starnes

Visitor(s):                     None

No correspondence.

SECRETARY’S REPORT:  Priest moved to approve the minutes from the September 2019 meeting.  Jones seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report on behalf of Frost.   Caringer moved to approve the payment of $2378.09 for expenses incurred during the 2nd half of the previous month and approved $2163.83  for expenses incurred this month to date.  Sarver seconded.  Motion carried unanimously. 
  2. The September city budget report shows that 45% of the budget (43% of the year completed) has been spent leaving a checking account balance of $145,367.74. Priest moved to approve the report.  Guebert seconded.  Motion carried unanimously. 
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report for September 2019.   Sarver seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  Mullen reported that circulation for September 2019 was up slightly as compared to the previous year.  Other statistics were reviewed. 

CHILDREN’S LIBRARIAN REPORT: None

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen reported that she will attend the upcoming directors meeting.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): The Friends approved approximately $1800 of requests made by Director Mullen.  A new 86” TV will be purchased for the meeting room by the collective efforts of the Friends, Herrin Area Historical Society, and the Herrin City Library. 

History Room: (Hickman): -No report.

OLD BUSINESS:  

  1. Strategic Planning: An outline of the strategic planning process was reviewed.
  1. Per Capita Grant Requirements: Board members were directed to complete an Organizational Management course on the WebJunction.org website before the December board meeting.

NEW BUSINESS:

  1. Building Maintenance Tax Levy: Priest moved to accept the Building Maintenance Tax levy for the 2019 tax year collectible in 2020. Jones seconded.  Motion carried unanimously. 
  2. Library Trustee Terms: Caringer, Starnes, and Priest each graciously agreed to serve another three-year term: January 2020 through Dec. 2022.

Guebert moved for adjournment. Meeting adjourned at 7:10 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary