HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
11th February 2020 Agenda
Call to Order at 6:30 pm
1. Roll Call of Trustees (Present and Absent)
2. Audience to Visitors
Secretary’s Report
1. Correspondence
2. Reading & Approval of the Minutes for 14th January Meeting
Treasurer’s Report
1. Review & Approval of the Bills to be paid in February 2020
2. January 2020 City Budget Report for the Library
3. Financial Balance Statement for January 2020
Librarians’ Report for January 2020
1. Library Directors Reports – Susan Mullen
Illinois Heartland Library System Report & Illinois Library Association (ILA) news
1. Status updates
Committee Reports
1. Building & Grounds – Priest & Jones
2. Community Enrichment – Sarver
3. Library Development & Technology – Savage & Caringer
4. Special Gifts Committee – Guebert & Frost
5. Friends Liaison – Starnes
6. Herrin History Room – Hickman
Old Business
A. Any old business
New Business
A. First reading of the draft budget for FY20/21
B. Any other new business
Closed Executive Session (if necessary)
Adjournment
Next Meeting Date = 10th March 2020– 6:30 pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
February 11, 2020
PRESENT: Caringer, Frost, Guebert, Hickman, Sarver, Savage, and Starnes
ALSO PRESENT: Mullen
ABSENT: Jones & Priest
The meeting was called to order at 6:30 PM by President Savage.
Visitor(s): None
No correspondence.
SECRETARY’S REPORT: Savage moved to approve the minutes from the January 2020 meeting. Caringer seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Frost presented the treasurer’s report. Starnes moved to approve the payment of $5,00.81 for expenses incurred during the 2nd half of the previous month and $2,411.75 for expenses incurred this month to date. Caringer seconded. Motion carried unanimously.
- The January City Budget report showed that 79% of the budget (75% of the year completed) has been spent leaving a checking account balance of $205,493.68 Sarver moved to approve the report. Frost seconded. Motion carried unanimously.
- Financial Balance Statement: Frost moved to approve the library balance sheet report for January 2020. Starnes seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: Mullen reported that circulation for January was up 1% as compared to the same month a year ago. Other statistics were reviewed. Mullen reported that the Annual Library Certification and Illinet: Interlibrary Loan & Reciprocal Borrowing Statistical Survey were submitted on February 7, 2020.
CHILDREN’S LIBRARIAN REPORT: None
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: None
COMMITTEE REPORTS:
Building and Grounds (Priest & Jones): No report.
Community Enrichment (Sarver): No report.
Library Development & Technology (Savage & Caringer): No report.
Special Gifts Committee (Guebert & Frost): No report.
Friends Liaison (Starnes): Starnes reported that the Friends to host a fundraiser at Sonic Restaurant in Herrin on Thursday, April 30th. The Friends approved about $678.54 in requests by Director Mullen & an additional $100 to be spent later on a Spring Paint Night program. The Friends of the Library Open House will be Sunday, April 26, 2020, from 2:00 pm – 3:30 pm. The Friends Annual Meeting will be at 1:30 pm.
History Room: (Hickman): -No report.
OLD BUSINESS:
- Strategic Planning: Survey update: 79 surveys have been received. The survey will remain open until March 31, 2020.
NEW BUSINESS:
- The first reading of the draft budget for FY 20/21 was conducted.
- The Herrin City Library accepted the resignation of Dr. Mandara Savage.
Starnes moved for adjournment at 8:26 PM.
Respectfully submitted:
Barbara A. Guebert, Secretary & Amanda Hickman, Acting Secretary