December 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

10th December 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 12th November Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in December 2019
  2. November 2019 City Budget Report for the Library
  3. Financial Balance Statement for November 2019

Librarians’ Report for November 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Strategic Plan – Finish Survey
  2. Any other old business

New Business

  1. Tax Abatement – Williamson County Enterprise Zone
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 14th January 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
December 10, 2019

PRESENT:                     Caringer, Frost, Guebert, Hickman, Jones, Priest, Sarver, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

Visitor(s):                     None           

The meeting was called to order at 6:00 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Priest moved to approve the minutes from the November meeting.  Jones seconded.  The motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Frost moved to approve the payment of $7051.59 for expenses incurred during the 2nd half of the previous month and $2084.46 for expenses this month to date. Priest seconded.  The motion carried unanimously.
  2. The November 2019 city budget report shows that 62% of the expense budget (58% of the year completed) has been spent leaving a checking account balance of $264,540.74. Priest moved to approve the city budget report.  Starnes seconded.  Motion carried unanimously.   Caringer moved to approve the balance sheet report for August 2019.  Hickman seconded.  The motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data and other statistics. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen gave status updates.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. Strategic Planning- A sample survey was presented for discussion about meeting HCL’s goal of understanding the needs of our patrons and improving our services.
  2. Regarding the disposition of executive session sealed envelopes, Sarver moved to make sealed executive session envelopes older than 18 month open to the public and to destroy the corresponding verbatim recordings older than 18 months. Guebert seconded. The motion carried unanimously. 

NEW BUSINESS:

  1. Tax Abatement- Williamson County Enterprise Zone. Guebert moved to approve the extension of the HCL’s participation in the Williamson County Enterprise Zone Tax Abatement Resolution. Frost seconded. The motion carried unanimously.

Starnes moved to adjourn at 6:39 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary