HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
14 September 2021 Agenda
In-person and via Zoom: Join Zoom Meeting: https://us02web.zoom.us/j/89629109791?pwd=MUpid1hpMDVCaHRMUU1xcjRISUpRUT09
Meeting ID: 896 2910 9791
Passcode: 997202
By Phone: +13126266799,,89629109791#,,,,*997202#
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 17 August 2021 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in September 2021
B. August 2021 City Budget Report for the Library
C. Financial Balance Statement for August 2021
4. Librarians’ Report for August 2021
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Update – Cards for Kids Act, Intergovernmental Agreement, Student Library Card Policy & Nonresident Card Policy
B. Any other old business
8. New Business
A. Per Capita Grant begin requirements
B. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 12th October 2021 6:30 pm
Herrin City Library
Board of Trustees Meeting
September 14, 2021
Present: Calcaterra, Caringer, Hickman, Jones, Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Frost,Guebert, Priest
The meeting was called to order at 6:33PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Calcaterra moved to approve the minutes from August 2021. Sarver seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Caringer moved to approve the payment of $4,715.25 for expenses incurred during the 2nd half of the previous month and $7,423.60 for expenses incurred this month to date. Calcaterra seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 36% of the budget has been spent, with 33.3% of the fiscal year completed, leaving a checking account balance of $70,223.67. Starnes moved to approve the report. Sarver seconded. Motion carried unanimously.
- Financial Balance Statement: Starnes moved to approve the Library balance report from the previous month. Sarver seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for August 2021 was 81% greater than August 2020 and 9% less than August 2019. The Library currently has 4,974 registered borrowers and 39,997 volumes in its collection. The new Newsbank digital resource is very popular. Website data from August 2021 shows 1,828 page views. Director Mullen attended two IHLS Director’s Chat sessions in August. The Herrin Area Historical Society is dissolving; the library will continue to host special programs in their stead.
Committee Reports:
- Building and Grounds (Priest, Jones): No report
- Community Enrichment (Sarver): No report
- Library Development and Technology (Caringer): No report
- Special Gifts Committee (Guebert, Frost): No report
- Friends Liaison (Starnes): Director’s Mullen’s purchase requests for September were approved.
- History Room (Hickman): No report
Old Business:
- Review and update nonresident card policy.
- Section 5 has been reworded. Mentions the intergovernmental agreement and that it expires at the end of the current school year. Calcaterra moved to approve, Starnes seconded. Motion carried unanimously.
- Renewal of intergovernmental agreement, same as last year, submitted for approval. Sarver moved to approve, Calcaterra seconded. Motion carried unanimously.
New Business:
- Per Capita funds were received in the amount of $18,438.98.
- Trustees instructed to read chapters 1-5 of “Serving our Public” to fulfill per capita grant requirements.
- City of Herrin memorandum regarding vaccinated employee sick time due to COVID-19 infection reviewed. Caringer moved to accept, Calcaterra seconded. Motion carried unanimously.
Adjournment: Starnes moved to adjourn at 7:01 PM.
Respectfully submitted,
Kelly Caringer, Secretary