June 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

11th June 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14th May Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in June 2019
  2. May 2019 City Budget Report for the Library
  3. Financial Balance Statement for May 2019

Librarians’ Report for June 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. FOIA & OMA Certification
  2. IPLAR Review

New Business

  1. Patron Conduct Policy – New
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 9th July 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
June 11, 2019

PRESENT:                     Frost, Jones, Guebert, Hickman, Priest, Savage, Caringer, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Sarver

Visitor(s):                     None           

The meeting was called to order at 6:30 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the May meeting.  Jones seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Guebert moved to approve the payment of $3,953.07 for expenses incurred during the 2nd half of the previous month and $3,668.74 for expenses this month to date.  Priest seconded.  Motion carried unanimously.
  2. The May budget report shows that 13% of the expense budget (8.3% of the year completed) has been spent leaving a checking account balance of $103,936.14. Priest moved to approve the city budget report.  Starnes seconded.  Motion carried unanimously.   Frost moved to approve the balance sheet report for May 2019.  Priest seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  Traffic on the library’s website remains high.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  Starnes  presented a written report highlighting recent activity including the results of the May book sale.  The Friends approved payment of $488.54 for items requested by the library director.

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. OMA- Mullen reminded board members that the online Open Meetings Act refresher must be completed.
  2. The IPLAR was reviewed and signed at this meeting. It is ready for submission.

NEW BUSINESS:

  1. Patron Conduct Policy: Caringer moved to create a patron conduct policy and to adopt the Patron Conduct Policy presented by Mullen with deletion of portions regarding employee conduct. Priest seconded. Motion carried unanimously.
  2. Non-resident Fee Renewal: Guebert moved to continue the current $55 rate for non-resident library card renewal. Jones seconded. Motion carried unanimously. 
  3. Salary Budget Line: Mullen expressed the need for additional staffing hours at the library. Priest moved to add up to $3000 to this fiscal year’s total budgeted allocation for salaries to be administered at the discretion of the library director.  Caringer seconded.  Motion carried unanimously.

Starnes moved to adjourn at 8:14 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary