December 2021

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14 December Agenda

1. Call to Order at 6:30 pm (No Christmas Party: Meeting begins at 6:30 pm)

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 9 November 2021 Meeting

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in December 2021

B. November 2021 City Budget Report for the Library

C. Financial Balance Statement for November 2021

4. Librarians’ Report for November 2021

A. Library Directors Reports – Susan Mullen

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Review Chapters 11-Appx., Serving Our Public for PerCapita Grant

B. Review & Update By-Laws (recommendations from Serving Our Public)

C. Any other old business

8. New Business

A. Review Closed Meeting Session Minutes

B. Any other new business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 11th January 2022, 6:30 pm

Herrin City Library

Board of Trustees Meeting

December 14, 2021

Present:                Caringer, Frost, Hickman, Jones, Priest, Sarver, Starnes

Also Present:      Director Susan Mullen

Absent:                 Calcaterra, Guebert

The meeting was called to order at 6:30PM by President Kathleen Jones.

Visitor(s): None

Correspondence: None

Secretary’s Report: Priest moved to approve the minutes from November 2021. Sarver seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Caringer moved to approve the payment of $2,427.37 for expenses incurred during the 2nd half of the previous month and $4,499.43 for expenses incurred this month to date. Starnes seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 60% of the budget has been spent, with 58% of the fiscal year completed, leaving a checking account balance of $217,551.59. Starnes moved to approve the report. Priest seconded. Motion carried unanimously.
  3. Financial Balance Statement: Sarver moved to approve the Library balance report from the previous month. Frost seconded. Motion carried unanimously.

Librarian’s Report:

Circulation for November 2021 was 23% greater than November 2020 and 8% less than November 2019. The Library currently has 5,016 registered borrowers and 40,151 volumes in its collection. 1,314 patrons used the Online Public Access Catalog (OPAC) from home in November. Website data from November 2021 reports 1,902 page views. Director Mullen attended two IHLS Director’s Chat sessions via Adobe Connect and Member Day via IHLS Pheedloop.

Committee Reports:

  • Building and Grounds (Priest, Jones): No report
  • Community Enrichment (Sarver): No report
  • Library Development and Technology (Caringer): No report
  • Special Gifts Committee (Guebert, Frost): No report
  • Friends Liaison (Starnes):
    • The Friends of HCL approved Director Mullen’s requests for purchases in the amount of $400.91. Next meeting scheduled for January 3, 2022.
  • History Room (Hickman): No report

Old Business:

  • Mullen led a review of Chapter 11 through appendices of Serving Our Public for per capita grant.
  • Mullen recommended that the Board of Trustees bylaws be updated to align with guidelines in Serving Our Public. Recommendations were reviewed by the Board. Starnes moved to approve changes, Priest seconded. Motion carried unanimously.

New Business:       

  • Closed session minutes from February 12, 2019; March 12, 2019; November 12, 2019; March 10, 2020; and March 17, 2020 unsealed and reviewed for release to public. Frost moved to approve the release of closed session minutes. Starnes seconded.
  • BOT discussed possible changes in HCL mask policy but decided to let current mask policy remain in place, given recent rise in local COVID-19 cases.

Adjournment: Starnes moved to adjourn at 7:29 PM.

Respectfully submitted,

Kelly Caringer, Secretary