HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
13th June 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 9th May 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in June 2023
B. May 2023 City Budget Report for the Library
C. Financial Balance Statement for May 2023
4. Librarians’ Report for May 2023
A. Library Directors Reports – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman
7. Old Business
A. Continued review & approval new Grievance procedures
B. Any other old business
8. New Business
A. Review IPLAR
B. Review & approve continued participation in Non-Resident Card program
C. Renew & Sign FY2024 ILLINET/OCLC Service Program Agreement
D. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 11th July 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
June 13, 2023
Present: Hickman, Jones, Maloney, Priest, Sarver
Also Present: Library Director Susan Mullen
Absent: Calcaterra, Caringer, Frost, Guebert
The meeting was called to order at 6:27 PM by Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Priest moved to approve the minutes from May 9, 2023. Maloney seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Sarver moved to approve the payment of $2,978.27 for expenses incurred from May 10-31 and $2,765.80 for expenses incurred from June 1-13. Maloney seconded. Motion carried unanimously.
- City Budget Report: Last month’s report shows that 10.6% of the budget has been spent, with 8.3% of the fiscal year completed, leaving a checking account balance of $77,994.91. Priest moved to approve the report. Maloney seconded. Motion carried unanimously.
- Financial Balance Statement: Maloney moved to approve the Library balance report from the previous month. Priest seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for May 2023 was 23% greater than May 2022. The Library currently has 5,402 registered borrowers and 42,170 volumes in its collection. 1,324 patrons used the Online Public Access Catalog (OPAC) from home in May. Website visits in May totaled 1,939 page views. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on May 11. The HCL hosted two screenings of The History of Herrin, which was produced to commemorate the City’s centennial in 2000. The film showing was very well attended. On Friday, June 16, the Library will host a presentation and book signing by author Harry Spiller, who will discuss his book series Murder in the Heartland. The Herrin History Room will house the Herrin Festa poster contest entries next year. Summer Reading kicks off on Thursday June 8 with our “Dig Into Reading” grand opening. The Friends of HCL will host a book sale on Saturday June 24 and Monday June 26.
Children’s Librarian’s Report:
The story hour theme for May 4 was “Flowers!” Rooting for You by Susan Hood and The Dandelion Seed’s Big Dream by Joseph Anthony were read to eight children and eight parents. Children crafted flowers using paper and paints.
The story hour theme for May 18 was “Garden.” Harvey the Gardener by Lars Klinting, Jack’s Garden by Henry Cole, and How Groundhog’s Garden Grew by Lynn Cherry were read to six children and seven parents. Children crafted their own paper plate gardens.
Summer reading logs, themed books for checkout, and several fun activities are currently located in the Children’s section of the Library.
Committee Reports:
- Friends Liaison (Maloney): Friends paid $232.45 for the June Library Wishlist.
- History Room (Hickman): No report
- Building and Grounds (Priest, Jones): No report
- Community Enrichment (Sarver): No report
- Library Development and Technology (Caringer): No report
- Special Gifts Committee (Guebert, Frost): No report
Old Business:
- The BoT continued review of the new grievance procedure. Priest motioned to approve and Maloney seconded. The new Grievance Policy was unanimously approved.
New Business:
- The BoT reviewed IPLAR.
- The BoT discussed continued participation in the Non-resident Library Card Program. BoT voted to continue participation in the Non-resident Card Program at the same rate of $55.00.
- The BoT reviewed the FY24 ILLINET/OCLC Service Program Agreement.
Adjournment: Maloney moved to adjourn at 7:02 PM.
Next Meeting Date: July 11, 2023 at 6:30pm
Respectfully submitted,
Amanda Hickman, Acting Secretary