January 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8th January 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 11th December Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in January 2019
  2. December 2018 City Budget Report for the Library
  3. Financial Balance Statement for December 2018

Librarians’ Report for December 2018

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Unfinished Business

New Business

  1. Review Per Capita Grant
  2. Review/Update Addresses for SEI

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 12th February 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
January 8, 2019

PRESENT:                     Hickman, Guebert, Jones, Savage, Priest, Frost, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Sarver and Caringer

Visitor(s):                     None           

The meeting was called to order at 6:33 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the Herrin City Library (HCL) December meeting.  Frost seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Priest moved to approve the payment of $2,144.95  for expenses incurred during the 2nd half of the previous month and $2,141.78 for expenses this month to date.  Jones seconded.  Motion carried unanimously.
  2. The December budget report shows that 68% of the expense budget (67% of the year completed) has been spent leaving a checking account balance of $243,086.26. Starnes moved to approve the city budget report.  Frost seconded.  Motion carried unanimously.   Guebert moved to approve the library balance sheet report for December 2018.  Priest seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  There was a 11% circulation increase as compared to December 2017.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes presented report.  The Friends’ Pancake Breakfast will be on Saturday, March 23rd.  The Friends funded $615.20 of new requests from HCL. 

History Room: (Hickman): No report.

OLD BUSINESS:  Savage, Frost, and Hickman consented to new three year terms on the HCL board which run through December 31, 2021.

NEW BUSINESS:  Mullen discussed new per capita grant application and confirmed any address changes for HCL board members.

Starnes moved to adjourn at 7:17 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary