August 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

18 August 2020 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14th July 2020 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in August 2020
  2. July 2020 City Budget Report for the Library
  3. Financial Balance Statement for July 2020

Librarians’ Report for July 2020

  1. Library Directors Reports – Susan Mullen
  2. Children’s Library Report

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Business

New Business

  1. Discuss and approve CD maturing at Banterra Bank

  2. Any other new business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 8th September 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
August 18, 2020 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Caringer, Guebert, Hickman, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost

The meeting was called to order at 6:32 PM by acting President Steve Priest.  Jones was having technical difficulties and joined the meeting a few minutes later with limited electronic capabilities.  Priest continued to preside over the meeting.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT: Starnes moved to approve the minutes from the July 14, 2020 meeting with a correction to the meeting date.  Caringer seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Guebert moved to approve the payment of $2,925.44 for expenses incurred during the 2nd half of the previous month and $7,489.52 for expenses incurred this month to date. Jones seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 26% of the budget (25% of the year completed) has been spent leaving a checking account balance of $55,068.31. Sarver moved to approve the report.  Calcaterra seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report from the previous month.   Caringer seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  Mullen reported that the library is operating at about 75% of circulation as compared to pre-COVID-19 pandemic numbers.  Circulation was up 23% this month as compared to the previous month.    Mullen attended two director’s chats this month.  The library’s summer reading was offered digitally.  While attendance was less this summer as compared to previous years, the program has been deemed a success in light of the difficulties brought on by the pandemic. 

COMMITTEE REPORTS: None

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes reported that Mullen’s request list was electronically approved by the Friends.  The Friends have not resumed meeting in person yet.

History Room: (Hickman):  No report.

OLD BUSINESS:   

None   

NEW BUSINESS: 

  1. CD maturing: Calcaterra moved to renew the CD at Banterra Bank for 12 months at 0.4%.  Jones seconded.  Motion carried unanimously.
  2. An Intergovernmental Agreement Between the City of Herrin, Herrin City Library, and local schools was discussed. Mullen will obtain further information and email it to board members.  In the interest of expediting the decision regarding this agreement, Jones moved to allow voting for the intergovernmental agreement as well as the student library cards to be done online via email.  Sarver seconded.  The motion carried unanimously.   Mullen will email additional program details and voting information to board members later this week.

Starnes moved to adjourn at 7:08 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary