February 2021

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

9 February 2021 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 12 January 2021 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in February 2021
  2. January 2021 City Budget Report for the Library
  3. Financial Balance Statement for January 2021

Librarians’ Report for January 2021

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver & Calcaterra
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Continuation Covid Leave Update & Vote
  2. Cards for Kids – Update
  3. Any Old Business

New Business

  1. First Reading of the FY 2021 – 2022 Budget
  2. Request to move March Meeting date to Tuesday, March 16, 2021
  3. Any other new business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 16th March, 2021 – 6:30 pm (approved 2-9-2021)

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
February 9, 2021 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Frost, Guebert, Hickman, Jones, Priest, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Sarver and Caringer

The meeting was called to order at 6:30 PM by President Kathleen Jones.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT:   Starnes moved to approve the minutes from January 2021.  Priest seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid.  Frost moved to approve the payment of carried $3,491.66 for expenses incurred during the 2nd half of the previous month and $4,265.24 for expenses incurred this month to date.  Calcaterra seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report was delayed. It was voted on and approved via email on February 18, 2021.
  3. Financial Balance Statement:  Starnes moved to approve the library balance sheet report from the previous month.   Guebert seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  January saw a 28% decrease in circulation as compared to pre-pandemic January 2020.  Mullen reported that some services were re-instated in January as compared to November and December. The HCL board approved Mullen’s request that we have the next HCL board meeting on March 16.

COMMITTEE REPORTS: None

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes reported that the Friends approved all of the requests made by Mullen.

History Room: (Hickman):  No report.

OLD BUSINESS:   

  1. Priest moved to approve the updated Covid Leave Policy: Continuation of Families First Coronavirus Response Act. Starnes seconded.  Motion carried unanimously.
  2. Mullen reported that the Cards for Kids program implementation is in progress.

NEW BUSINESS: 

  1. First Reading of the FY 2021-2022 Budget

Executive Session

At 7:20 PM Frost moved to enter Executive Session to discuss next year’s budget.  Priest seconded.  Motion carried unanimously.

At 7:52 PM Priest moved to leave Executive Session and return to regular meeting.  Frost seconded.  Motion carried unanimously.

Starnes moved to adjourn at 7:55 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary