HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
11th April 2023 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 14th March 2023
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in April 2023
B. March 2023 City Budget Report for the Library
C. Financial Balance Statement for March 2023
4. Librarians’ Report for March 2023
A. Library Directors Reports – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Maloney
F. Herrin History Room – Hickman
7. Old Business
A. Any other old business
8. New Business
A. Library Selection Policy review & updated Policy Review Schedule
B. Election of Officers for new Fiscal Year beginning May 1st
C. Any other New Business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 9th May 2023, 6:30 pm
Herrin City Library
Board of Trustees Meeting
April 11, 2023
Present: Calcaterra, Caringer, Guebert,Hickman, Jones, Maloney, Priest, Sarver
Also Present: Library Director Susan Mullen
Absent: Frost
The meeting was called to order at 6:30PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Guebert moved to approve the minutes from March 14, 2023.
Priest seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Calcaterra moved to approve the payment of $2,946.65 for
expenses incurred from March 15-31 and $2,829.37 for expenses incurred from
April 1-11. Caringer seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report showed that 89% of the budget has
been spent, with 91.6% of the fiscal year completed, leaving a checking account
balance of $132,275.78. Priest moved to approve the report. Guebert seconded.
Motion carried unanimously.
C. Financial Balance Statement: Guebert moved to approve the Library balance
report from the previous month. Priest seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for March 2023 was 4% greater than March 2022. The Library currently has
5,354 registered borrowers and 41,858 volumes in its collection. 1,272 patrons used the
Online Public Access Catalog (OPAC) from home in March. Website visits in March
totaled 1,940 page views. Director Mullen attended the IHLS Director’s Chat sessions
via Adobe Connect on March 9 and 23. The HCL hosted two story hours and a contest
in celebration of Women’s History Month. An art exhibit by Daniel Miyares was
displayed through April 10th. Library programming continues to be well-received by
patrons.
Children’s Librarian’s Report:
Story hour theme Donuts: March 2, 2023. Seven children and six adults attended.
Story hour theme St. Patrick’s Day: March 16, 2023. Five children and five adults
attended.
Illinois Heartland Library System Report and Illinois Library Association news:
- Required retraining of all staff who catalog.
Committee Reports:
Friends Liaison (Maloney): The Friends of the Library Open House will be held on Sunday, April 30th from 1:30pm-3:00pm.
History Room (Hickman): No report
Building and Grounds (Priest, Jones): No report
Community Enrichment (Sarver): No report
Library Development and Technology (Caringer): No report
Special Gifts Committee (Guebert, Frost): No report
Old Business:
None
New Business:
The BoT reviewed the Library Selection Policy and policy review schedule. The
HCL policy already covers recommendations by the State as written in pending
legislation.
The BoT Nominating Committee presented a slate of proposed officers for the
upcoming term. The BoT moved to accept the trustees into proposed offices.
Director Mullen presented data pertaining to her proposed pay increase, in
contrast to what the BoT approved for FY24.
Caringer reminded the BoT and Library Director that any electronic
communication, excepting what is necessary for the arrangement of meeting
times or transactional business already set forth in open meeting minutes, is in
violation of the Open Meetings Act.
Caringer observed that the HCL bylaws do not include a grievance procedure for
library employees or the Director. The BoT agreed to compose such a policy and
procedure as a matter of new business to be discussed further at the May 9th
2023 meeting.
Adjournment: Maloney moved to adjourn at 7:21PM.
Next Meeting Date: May 9 2023, 6:30pm
Respectfully submitted,
Kelly Caringer, Secretary