April 2022

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12 April 2022 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 8 March 2022 Meeting

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in April 2022

B. March 2022 City Budget Report for the Library

C. Financial Balance Statement for March 2022

4. Librarians’ Report for March 2022

A. Library Directors Reports – Susan Mullen

B. Children’s Librarian Report – Summer Reading 2022 Schedule

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Any other old business

8. New Business

A. Review and approve CD rates for two CDs maturing in April

B. Nominating Committee present slate of officers for FY 22/23 & Vote to approve

C. Review Unattended Children policy as part of Policy Review Schedule

D. Any other new business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 10th May 2022, 6:30 pm

Herrin City Library

Board of Trustees Meeting

April 12, 2022

Present:                Calcaterra, Caringer, Frost, Hickman, Jones, Sarver, Starnes

Also Present:      Director Susan Mullen

Absent:                 Guebert, Priest

The meeting was called to order at 6:30PM by President Kathleen Jones.

Visitor(s):               None

Correspondence: None

Secretary’s Report: Frost moved to approve minutes from March 2022. Calcaterra seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Caringer moved to approve the payment of $2,138.37 for expenses incurred during the 2nd half of the previous month and $1,880.60 for expenses incurred this month to date. Starnes seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 89% of the budget has been spent, with 91.6% of the fiscal year completed, leaving a checking account balance of $152,727.69. Sarver moved to approve the report. Calcaterra seconded. Motion carried unanimously.
  3. Financial Balance Statement: Starnes moved to approve the Library balance report from the previous month. Frost seconded. Motion carried unanimously.

Librarian’s Report:

Circulation for March 2022 was 8% greater than March 2021 and 6% less than the historical average for the month of March. The Library currently has 5,065 registered borrowers and 39,971 volumes in its collection. 1,133 patrons used the Online Public Access Catalog (OPAC) from home in March. Website visits from March 2022 totaled 1,588 page views. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on March 10, 24, and 31. Children’s Librarian Allison Albert tendered her letter of resignation, due to retirement and relocation. She will continue with the Library until the end of the Summer Reading program on July 31, 2022.

Committee Reports:

  • Building and Grounds (Priest, Jones): No report
  • Community Enrichment (Sarver): No report
  • Library Development and Technology (Caringer): No report
  • Special Gifts Committee (Guebert, Frost): No report
  • Friends Liaison (Starnes): Library Open House is scheduled for April 24th. The Friends Annual Meeting will be held in the Library meeting room from 1:30-2:00pm, also on April 24. Director Mullen’s April funding requests were approved, in the amount of $1,707.36.
  • History Room (Hickman): The Herrin History room received $4,930 from the Tony Galines Foundation on 3/29/2022, in response to a proposal written by Lisa Carnaghi. Funds received will be used to preserve Herrin Spokesman newspapers through the purchase of a large-format digital scanner.

Old Business:        

  • None.

New Business:       

  • The Board of Trustees reviewed interest rates for two CDs maturing at the end of April. Calcaterra moved to transfer both CDs to Southern Illinois Bank for an interest rate of 0.40% for 18 months. Frost seconded. Motion carried unanimously.
  • The 2022 Nominating Committee presented a slate of officers for the new fiscal year, beginning May 1. Election followed, and the current officers were approved for another term.
  • The Unattended Children Policy was reviewed and updated as part of the Policy Review Schedule. Calcaterra moved to approve the updated Policy, Frost seconded. Motion carried unanimously.

Adjournment: Starnes moved to adjourn at 7:06PM.

Respectfully submitted,

Kelly Caringer, Secretary