June 2022

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

14 June 2022 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 10 May 2022 Meeting

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in June 2022

B. May 2022 City Budget Report for the Library

C. Financial Balance Statement for May 2022

4. Librarians’ Report for May 2022

A. Library Directors Reports – Susan Mullen

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Any other old business

8. New Business

A. Review & Approved Security Camera Policy, Photography and Filming Policy ~ new, and Employee Benefits Package & Contract

B. Vote to participate Nonresident Card Program

C. Review IPLAR data; due June 30, 2022

D. Any other new business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 12th July 2022, 6:30 pm

Herrin City Library Board of Trustees Meeting

June 14, 2022

Present:                Caringer, Frost, Jones, Priest, Sarver, Starnes

Also Present:      Director Susan Mullen

Absent:                 Calcaterra, Guebert, Hickman,

The meeting was called to order at 6:28PM by President Kathleen Jones.

Visitor(s):             None

Correspondence: None

Secretary’s Report: Caringer moved to approve the minutes from May 9, 2022. Priest seconded. Motion carried unanimously.

Treasurer’s Report:
  1. Bills to be Paid: Priest moved to approve the payment of $5,518.84 for expenses incurred from May 11-May 31 and $2,870.17 for expenses incurred from Jun 1- June 14. Frost seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 11% of the budget has been spent, with 8% of the fiscal year completed, leaving a checking account balance of $80,940.31. Starnes moved to approve the report. Caringer seconded. Motion carried unanimously.
  3. Financial Balance Statement: Priest moved to approve the Library balance report from the previous month. Frost seconded. Motion carried unanimously.
Librarian’s Report:

Circulation for May 2022 was 9% greater than May 2021. The Library currently has 5,101 registered borrowers and 40,323 volumes in its collection. 1,275 patrons used the Online Public Access Catalog (OPAC) from home in May. Website visits in May 2022 totaled 3,168 page views, a very high number. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on May 12 and 26. The Summer Reading program began on Thursday, June 9 with our Oceans of Possibilities Grand Opening.

The Library hosted a film screening of A History of Herrin and shared the HHR Decades Timeline on May 20; the event was well-attended.

Committee Reports:
  • Building and Grounds (Priest, Jones): No report.
  • Community Enrichment (Sarver): No report.
  • Library Development and Technology (Caringer): No report.
  • Special Gifts Committee (Guebert, Frost): No report.
  • Friends Liaison (Starnes): The Friends group did not meet this month but approved Director Mullen’s funding requests, which totaled $474.92.
  • History Room (Hickman): No report.

Old Business: None

New Business:
  • The BoT reviewed the updated Security Camera Policy per our policy review schedule. Caringer moved to approve the policy as written. Priest seconded. Motion carried unanimously.
  • The BoT reviewed the updated Photography and Filming Policy per our policy review schedule. Priest moved to approve the policy as written. Caringer seconded. Motion carried unanimously.
  • The BoT voted to renew participation in the Non-Resident Card program, sustaining the current rate. Frost moved to approve the policy as written. Priest seconded. Motion carried unanimously.
  • The BoT reviewed and suggested changes to the Library Employment Benefit Package and Contract. Until the contract is approved in its entirety, the BoT voted to approve payment of half the number of sick days at half the rate of pay to one employee retiring on July 31, 2022. Priest moved to approve the special provision, Starnes seconded. Motion carried unanimously.

Adjournment: Starnes moved to adjourn at 7:42 PM.

Respectfully submitted, Kelly Caringer, Secretary