HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
8th November 2022 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 11 October 2022
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in November 2022
B. October 2022 City Budget Report for the Library
C. Financial Balance Statement for October2022
4. Librarians’ Report for October 2022
A. Library Directors Reports – Susan Mullen
B. Children’s Librarian’s Report – Kayla O’Saile
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Review open Board seat
B. Read & Review Chapters 6-10, for PerCapita Grant, Serving Our Public, Chapters 6-10, & review & approve new Reference Services Policy
C. Any other old business
8. New Business
A. Review and approved the Library Property Tax Levy
B. Approve Holiday Schedule for 2023
C. Move December Board Meeting for Santa Visit: suggested date: December 6, 2022
D. Review & Approve large purchase for Herrin History Room Display area
E. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 6th December 2022, 6:30 pm – approved
Herrin City Library
Board of Trustees Meeting
November 8, 2022
Present: Calcaterra, Caringer, Frost, Jones, Priest, Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Guebert, Hickman
The meeting was called to order at 6:31PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Starnes moved to approve the minutes from October 11, 2022.
Priest seconded. Motion carried unanimously.
Treasurer’s Report:
A. Bills to be Paid: Priest moved to approve the payment of $3,243.24 for expenses
incurred from October 12-31 and $2,852.84 for expenses incurred from
November 1-8. Calcaterra Seconded. Motion carried unanimously.
B. City Budget Report: Last month’s report showed that 51% of the budget has
been spent, with 50% of the fiscal year completed, leaving a checking account
balance of $156,090.49. Priest moved to approve the report. Sarver seconded.
Motion carried unanimously.
C. Financial Balance Statement: Caringer moved to approve the Library balance
report from the previous month. Calcaterra seconded. Motion carried
unanimously.
Librarian’s Report:
Circulation for October 2022 was 15% greater than Ocober 2021. The Library currently
has 5,237 registered borrowers and 41,066 volumes in its collection. 1,172 patrons
used the Online Public Access Catalog (OPAC) from home in October. Website visits in
October totaled 1,886 page views. Director Mullen attended the IHLS Director’s Chat
sessions via Adobe Connect on October 13 and 27. Keri Dillinghman presented
Haunted Southern Illinois on October 22. The Library is recognizing military veterans
throughout November, offering free library services to City residents. Monthly Movie
Matinees will resume on November 10 with Top Gun: Maverick, having been paused
during the pandemic. The Friends of HCL will host the next book sale on November 19th
and 21st.
Children’s Librarian’s Report:
Story hour on October 6 was themed “Pumpkin Time!” Eight children attended the
reading of The Biggest Pumpkin Ever and A Pumpkin Story, created a mini pumpkin
volcano science experiment, and then visited Ms. Kayla’s Pumpkin Patch to take home
a small pumpkin. Story hour on October 20 was themed “Halloween!” Six children
attended the reading of Arthur’s Halloween, Goodnight Goon, and The Little Ghost Who
Was a Quilt. The children then crafted paper plate monsters!
Committee Reports:
• Friends Liaison (Starnes):
o The Friends of HCL will host the next book sale on November 19 and 21.
o Director Mullen’s funding request was granted, in the amount of $307.44.
o Next Friends meeting is scheduled for January 2023.
• History Room (Hickman): No report
• Building and Grounds (Priest, Jones): No report
• Community Enrichment (Sarver): No report
• Library Development and Technology (Caringer): No report
• Special Gifts Committee (Guebert, Frost): No report
Old Business:
• As part of the PerCapita Grant requirements, the BoT reviewed and discussed
Serving Our Public 4.0, Chapters 6-10.
• The BoT reviewed the nomination for the open Board seat. Caringer moved to
approve the addition of Rebecca Maloney to the Library Board of Trustees from
January 1, 2023 to December 31, 2025. Starnes seconded. Motion carried
unanimously.
New Business:
• The BoT reviewed the Herrin City Library’s Property Tax Levy for 2022.
Calcaterra moved to approve the levy. Priest seconded. Motion carried
unanimously.
• The BoT reviewed the new Reference Service Policy. Calcaterra moved to
approve the policy as written. Frost seconded. Motion carried unanimously.
• The BoT discussed purchasing new display cases for the Herrin History Room
display area, and a new document and photograph scanner for the Library, which
is to be funded by a donation from the Herrin Area Historical Society. Sarver
moved to approve the purchase. Calcaterra seconded. Motion carried
unanimously.
Adjournment: Starnes moved to adjourn at 7:06 PM.
Respectfully submitted,
Kelly Caringer, Secretary