HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
13 September 2022 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 9 August 2022
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in September 2022
B. August 2022 City Budget Report for the Library
C. Financial Balance Statement for August 2022
4. Librarians’ Report for August 2022
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Any other old business
8. New Business
A. Review and begin requirements for the PerCapita Grant
B. Review & Update Freedom of Information Act ~ policy review schedule
C. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 11th October 2022, 6:30 pm
Herrin City Library
Board of Trustees Meeting
September 13, 2022
Present: Caringer, Hickman, Jones, Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Calcaterra, Frost, Guebert, Priest
The meeting was called to order at 6:32PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Starnes moved to approve the minutes from August 9, 2022. Hickman seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Caringer moved to approve the payment of $3,443.08 for expenses incurred from August 10-31 and $2,056.65 for expenses incurred from September 1-13. Sarver Seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 36% of the budget has been spent, with 33% of the fiscal year completed, leaving a checking account balance of $54,681.92. Starnes moved to approve the report. Hickman seconded. Motion carried unanimously.
- Financial Balance Statement: Sarver moved to approve the Library balance report from the previous month. Starnes seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for August 2022 was 4% greater than August 2021. The Library currently has 5,201 registered borrowers and 40,756 volumes in its collection. 1,375 patrons used the Online Public Access Catalog (OPAC) from home in August. Website visits in August 2022 totaled 2,271 page views. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on August 11. The Ice Cream Social with Victrola Music event was well-received on August 26. The Friends of HCL book sale yielded one of the highest totals to date, running from August 20-27. The 2022 Per Capita Grant was received, in the amount of $18,219.20. August marked the 7th year that Susan Mullen has served as Director of the Herrin City Library.
Committee Reports:
- Building and Grounds (Priest, Jones):
- Community Enrichment (Sarver):
- Library Development and Technology (Caringer):
- Special Gifts Committee (Guebert, Frost):
- Friends Liaison (Starnes):
- The September book sale sponsored by the Friends took in $1,184.05.
- The next book sale is scheduled for Nov. 19 and 21. (No December sale.)
- The sale of old library chairs took in $1,025.00
- Susan’s requests were approved unanimously in the amount of $312.86.
- The next Friends meeting is scheduled for Nov. 7.
- History Room (Hickman):
Old Business: None
New Business:
- The BoT reviewed requirements for the Per Capita Grant.
- The BoT also reviewed the Library’s Freedom of Information Act policy, per the policy review schedule. Caringer moved to accept the policy as written. Sarver seconded. Motion carried unanimously.
Adjournment: Starnes moved to adjourn at 7:07 PM.
Respectfully submitted,
Kelly Caringer, Secretary