September 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

10th September 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 20th August Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in September 2019
  2. August 2019 City Budget Report for the Library
  3. Financial Balance Statement for August 2019

Librarians’ Report for August 2019

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Strategic Plan – Timeline
  2. Continued – discussion/procedure -reviewing closed session minutes
  3. Any other old business
  1. Review of Chapter 11 – Appendices of the Trustee Fact File Third Edition for the

     FY2020 PerCapita Grant Requirements

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 8th October  2019– 6:30 pm – Meet in Study Room 

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
September 10, 2019

PRESENT:                     Caringer, Frost, Guebert, Hickman, Jones, Priest, Sarver, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

Visitor(s):                     None           

The meeting was called to order at 6:30 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the July meeting.  Jones seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Frost moved to approve the payment of $11,571.62for expenses incurred during the 2nd half of the previous month and $4,781.44 for expenses this month to date. Priest seconded.  Motion carried unanimously.
  2. The August city budget report shows that 37% of the expense budget (34% of the year completed) has been spent leaving a checking account balance of $152,461.59. Sarver moved to approve the city budget report.  Caringer seconded.  Motion carried unanimously.   Priest moved to approve the balance sheet report for August 2019.  Guebert seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data and other statistics.  Mullen pointed out that we had a 3% circulation increase in August. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Annual training will be completed in October.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):  

History Room: (Hickman): No report.

OLD BUSINESS:  

  1. Strategic Planning- A draft outline was presented for strategic planning.
  2. Closed Sessions- The board continued a review of Closed Sessions procedures to ensure compliance.

NEW BUSINESS:

The board reviewed Chapter 11 of the “Appendices of the Trustee Fact File, Third Edition” for the FY 2020 Per Capita Grant requirements.

Starnes moved to adjourn at 7:21 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary