May 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th May 2020 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14 April Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in May 2020
  2. April 2020 City Budget Report for the Library
  3. Financial Balance Statement for April 2020

Librarians’ Report for April 2020

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Updated: Library Board of Trustee Terms
  2. Any other old Business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 9th June 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
May 12, 2020 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Caringer, Frost, Guebert, Hickman, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

The meeting was called to order at 6:30 PM by President Jones.

Visitor(s):                     None

No correspondence.  

The Board of Trustees welcomed Angela Calcaterra as a new board member.

SECRETARY’S REPORT: Starnes moved to approve the minutes from the March 2020 meeting.  Priest seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Guebert moved to approve the payment of $2,332.95 for expenses incurred during the 2nd half of the previous month and $3,121.95 for expenses incurred this month to date.  Sarver seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 99.7% of the budget 100% of the year completed) has been spent leaving a checking account balance of $142,232.19. Priest moved to approve the report.  Caringer seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report from previous month.   Frost seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  The library was closed to the public in April due to the Covid-19 pandemic.  Online services were available.  Views on the library’s Facebook page were up substantially.  A chat box was added to the HCL website to improve customer service.  Mullen attended several Director’s chats. 

CHILDREN’S LIBRARIAN REPORT: Children’s story hour & Summer Reading will be presented digitally for the month of June.  The mode of July presentations is yet to be determined.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  None

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): The Friends approved the request for $900 to cover the Summer Reading program and $558.44 to cover supplies needed for when the library re-opens.

History Room: (Hickman): -No report.

NEW BUSINESS:

Mullen presented her plans to implement curbside pickup of library materials. The intention is to begin this added service on May 18, 2020.

Starnes moved to adjourn at 7:01 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary