March 2024

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12 March 2024 Agenda

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 13th February 2024

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in March 2024

B. February 2024 City Budget Report for the Library

C. Financial Balance Statement for February 2024

4. Librarians’ Report for February 2024

A. Library Director’s Report – Susan Mullen

B. Children’s Librarian’s Report – Kayla O’Saile

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Guebert & Sarver

C. Library Development & Technology

D. Special Gifts Committee – Frost

E. Friends Liaison – Maloney

F. Herrin History Room – Hickman

7. Old Business

A. Review & approve – second reading of new Fiscal Year Budget

B. Any other Old Business

8. New Business

A. Board President appoint Nominating Committee to select new slate of officers

B. Any other New Business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 9th April 2024, 6:30 pm

Herrin City Library

Board of Trustees Meeting

March 12, 2024

Present: Jones, Frost, Guebert, Hickman, Maloney, McKeown, Priest, Watson

Also Present: Library Director Susan Mullen

Absent: Sarver

The meeting was called to order at 6:30 PM by Kathleen Jones.

Visitor(s): None

Correspondence: None

Secretary’s Report: Maloney moved to approve the minutes from February 2024. Watson seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Guebert moved to approve the payment of $3,760.56 for expenses incurred from February 14 – February 29 ,2024, and $2,297.79 for expenses incurred from March 1 – March 12, 2024. Priest seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report shows that 86% of the budget has been spent, with 83% of the fiscal year completed, leaving a checking account balance of $160,457.21.  Priest moved to approve the report. Frost seconded. Motion carried unanimously.
  3. Financial Balance Statement: Frost moved to approve the Library balance report from the previous month. Watson seconded. Motion carried unanimously.

Librarian’s Report: 

Circulation for February 2024 was 4% greater than February 2023. The Library currently has 5,551 registered borrowers and 41,843 volumes in its collection. 1,378 patrons used the Online Public Access Catalog (OPAC) from home in February. Website visits in February totaled 1,794 views. Director Mullen attended the IHLS Director’s Chat session via Adobe Connect on February 1, 15, 22, & 29, 2024, and Member Day virtual conference on February 8, 2024. The Remarkable Life of Dr. Andrew Springs was on Friday, February 23, 2024, at 2:00 pm. WSIL TV News attended this event and we received amazing positive feedback for both the presenters and the exhibit. Due to popular demand, the exhibit remained open through March 2nd. Our Friends of the Library Book Sale was on Saturday, February 3, 2023, & Monday February 5, 2023, and ran the remainder of the week. 

Children’s Librarian’s Report: On February 1, 2024, we held the Groundhog Day Story Hour with 10 children and 9 adults.  On February 15, 2024, we held the Valentine’s Day Story Hour with 11 children and 9 adults.

Committee Reports:

  • Friends Liaison (Maloney): The next book sale is set tentatively for June 2024.  The March wish list was approved for $189.68.  The next meeting is April 1, 2024.
  • History Room (Hickman): Report submitted by Lisa Carnaghi.  Research was conducted for several patrons about Herrin’s First Baptist Church.  HHR Room Facebook page reached a new record of 13,144 visits over the last 30 days.  The Comerio’s Bakery post was one of the most popular.  Lisa Carnaghi set up the Dr. Springs exhibit for the February 23rd presentation.
  • Building and Grounds (Priest, Jones): none
  • Community Enrichment (Guebert & Sarver): none
  • Library Development and Technology: none
  • Special Gifts Committee (Frost): none

Old Business:

  • Review and Approve second reading of the 2024/2025 Fiscal Year budget.

Priest move to approved the Second draft of the FY 2024-2025 Budget. McKeown seconded.  Motion passed unanimously.

  • Other Old Business: None

New Business:          

  • Board President Kathleen Jones appointed Steve Priest & Barbara Guebert to serve on the Nominating Committee.
  • Any other New Business

SEI forms were distributed and need to be received at the Williamson County Clerks Office by Monday, April 1, 2024.

Adjournment: Maloney moved to adjourn at 7:04 PM.

Next Meeting Date: April 9, 2024, at 6:30pm

Respectfully submitted,

Barbara Guebert, Acting Secretary