May 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8th May 2018Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 10th April 2018 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in May 2018
  2. April 2018 City Budget Report for the Library
  3. Financial Balance Statement for April2018

Librarians’ Report for April 2018

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Security Camera Proposals
  2. Non-Resident Card: FY 17/18 Totals & FY 18/19 Participation
  3. Any other unfinished business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

31Adjournment

Next Meeting Date = 12th June 2018– 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
May 8, 2018

PRESENT:                     Guebert, Frost, Priest, Jones, Caringer, Sarver, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Savage and Hickman

Visitor(s):                     None

The meeting was called to order at 6:30 PM by acting President Starnes. 

No correspondence.

SECRETARY’S REPORT:  Priest moved to approve the minutes from the April meeting. Frost seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Mullen presented the treasurer’s report.  Guebert moved to approve the payment of $2,095.10 for expenses incurred during the 2nd half of the previous month and approved $2,717.76 for expenses this month to date.  Jones seconded.  Motion carried unanimously.
  2. April (100% of the year completed) shows that 97% of the expense budget has been used leaving a checking account balance of $121,180.21. Caringer moved to approve the report.  Sarver seconded.  Motion carried unanimously.   Priest moved to approve the library balance sheet report for April 2018.  Caringer seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation and usage statistics for the library for the month of April 2018.  Circulation was up 2% as compared to the previous year.  The Open House on April 8th was a huge success with 80 people in attendance.  The Family Fun Night on Thursday, April 26th was a mega success with 126 people attending. 

CHILDREN’S LIBRARIAN REPORT: Mullen presented information on the transportation-themed summer reading program. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen recently completed an online Director’s chat program.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  Mullen reported that she has been in contact with a mason to repair the damage on the building’s brick exterior.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): The Final Pancake breakfast profit was $2,821.13.  The next Friends book sale is Saturday, June 2, 2018, and Monday, June 4, 2018. The Friends approved library purchases totaling $1,040.86.  The Friends next meeting will be Monday, July 2, 2018.

History Room: (Hickman): -Mullen reported that Carnaghi is working on the Herrinfesta Italiana program “A Visit to Rome”.

OLD BUSINESS:  

  1. Security Camera Proposals: Mullen gave additional information on the security system project. Priest moved to approve the purchase of upgraded cameras for the security system and an upgraded burglary alarm system for a total of $5,380. Guebert seconded.  The motion carried unanimously.   
  1. Non-resident fee program: Mullen recommended that the non-resident library fee remain at $55 per year. Frost moved to approve the non-resident fee of $55 per year. Jones seconded.  Motion carried unanimously. 
  1. Mullen reported that our OCLC contract (world-wide interlibrary loan program) is due for renewal.

Priest moved to adjourn at 7:02 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary