June 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

9th June Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 12th May Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in June 2020
  2. May 2020 City Budget Report for the Library
  3. Financial Balance Statement for May 2020

Librarians’ Report for May 2020

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any other old Business

New Business

  1. IPLAR Due June 30, 2020
  2. Renewal Non-Resident Card Program
  3. Non-Resident Extensions for Covid-19
  4. Update HCL Health Emergency Procedures Response Policy
  5. Any other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 14th July 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
June 9, 2020 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Caringer, Frost, Guebert, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Hickman

The meeting was called to order at 6:31 PM by President Jones.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT: Starnes moved to approve the minutes from the May 12, 2020 meeting.  Priest seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Caringer moved to approve the payment of $4,164.35 for expenses incurred during the 2nd half of the previous month and $1,931.39 for expenses incurred this month to date. Frost seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 13% of the budget (8% of the year completed) has been spent leaving a checking account balance of $99,417.91. Guebert moved to approve the report.  Calcaterra seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report from previous month.   Sarver seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  The library was opened only 9 days during May 2020 due to the Covid-19 pandemic.  Traffic on the library website was the highest month HCL has had at 2,460 views.   The HCL Facebook page experienced its highest monthly total of views also.  Mullen plans to re-open the library on June 15 with a limited number of patrons and staff. 

CHILDREN’S LIBRARIAN REPORT: The summer reading program began on June 4 with “Dinosaurs” via Facebook live presented by Ben Elliot of SIU.  Weekly story hour also continued online every Thursday in May. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  The ability to places holds on materials from other libraries is set to resume on July 1 with deliveries to start on July 6..

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes):

History Room: (Hickman): -No report.

NEW BUSINESS:

  1. None

OLD BUSINESS

  1. Mullen will obtain the appropriate signatures and submit the IPLAR before its due date of June 30.
  2. Starnes moved to keep the cost of a non-resident library card at $55 for the next year. Frost seconded.  The motion carried unanimously.
  3. Guebert moved to extend the term of all current non-resident library card holders by 3 months due to the library being closed because of the Covid-19 pandemic. Sarver seconded.  The motion carried unanimously.
  4. Sarver moved to update the HCL Health Emergency Procedures to include a requirement to wear a face mask in the library whenever the CDC or state or local government orders justifiy the wearing of masks as a best practice. Priest seconded.  The motion carried unanimously. 

Starnes moved to adjourn at 6:59 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary