February 2019

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th February 2019 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 8th January Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in February 2019
  2. January 2018 City Budget Report for the Library
  3. Financial Balance Statement for January 2018

Librarians’ Report for January 2018

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Savage & Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Any Old Unfinished Business

New Business

  1. First Reading of the FY2019/2020 Budget
  2. Any Other New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 12th March 2019– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
February 12, 2019

PRESENT:                     Hickman, Guebert, Jones, Savage, Priest, Frost, Sarver, Caringer, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

Visitor(s):                     None           

The meeting was called to order at 6:30 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the Herrin City Library (HCL) December meeting.  Frost seconded.  Motion carried unanimously.

TREASURER’S REPORT:

  1. Bills to be paid. Frost presented the treasurer’s report.  Priest moved to approve the payment of $3,608.56 for expenses incurred during the 2nd half of the previous month and $12,771.93 for expenses this month to date.  Frost seconded.  Motion carried unanimously.
  2. The January budget report shows that 75% of the expense budget (75% of the year completed) has been spent leaving a checking account balance of $225,365.32. Starnes moved to approve the city budget report.  Priest seconded.  Motion carried unanimously.   Guebert moved to approve the library balance sheet report for January 2019.  Caringer seconded.  Motion carried unanimously.

LIBRARIAN’S REPORT:  Mullen reported the circulation data.  There was an 8% circulation increase as compared to January 2018.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones): No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes presented report.  The Friends’ Pancake Breakfast will be on Saturday, March 23rd.  The recent book sale made about $300. The Friends’ Annual Meeting and Open House will be at the library on April 28th from 2:00 to 3:30.    

History Room: (Hickman): No report.

OLD BUSINESS:  None

NEW BUSINESS:  First Reading of the FY2019-2020 budget:  At 7:27 PM Priest moved to go into executive session to discuss next year salaries for HCL employees.  Starnes seconded. All approved.  At 8:10 PM Frost moved to come out of executive session, Priest seconded.  All approved.

Starnes moved to adjourn at 8:23 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary