HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
13 July 2021 Agenda
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 8 June 2021 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in July 2021
B. June 2021 City Budget Report for the Library
C. Financial Balance Statement for June 2021
4. Librarians’ Report for June 2021
A. Library Directors Reports – Susan Mullen
B. Children’s Library Report – Allison Albert
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
8. New Business
A. Review and update By Laws – policy
B. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 10th August 2021 6:30 pm Reschedule to August 17, 2021, 6:30 pm.
Herrin City Library
BOARD OF TRUSTEES MEETING
July 13, 2021
PRESENT: Guebert, Hickman, Jones, Priest, & Starnes
ALSO PRESENT: Mullen
ABSENT: Calcaterra, Caringer, Frost, and Sarver
The meeting was called to order at 6:35 PM by President Kathleen Jones.
Visitor(s): None
No correspondence.
SECRETARY’S REPORT: Starnes moved to approve the minutes from June 2021. Priest seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Priest moved to approve the payment of carried $2,526.76 for expenses incurred during the 2nd half of the previous month and $3,148.81 for expenses incurred this month to date. Guebert seconded. Motion carried unanimously.
- The previous month’s city budget report showed that 19% of the budget (17% of the year completed) has been spent leaving a checking account balance of $56,049.89. Starnes moved to approve the report. Priest seconded. Motion carried unanimously.
- Financial Balance Statement: Guebert moved to approve the library balance sheet report from the previous month. Starnes seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: June saw a 17% decrease in circulation as compared to pre-pandemic June 2019 and a 58% increase compared to June 2020. Mullen reviewed other data. Traffic on the library’s website was at its peak.
COMMITTEE REPORTS: None
OLD BUSINESS:
None
NEW BUSINESS:
- By Laws policy update: Priest moved to approve the proposed updates to the HCL By Laws policy. Starnes seconded. The motion carried unanimously.
Starnes moved to adjourn at 7:10 PM.
Respectfully submitted: Barbara A. Guebert: Acting Secretary