HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
9 November 2021 Agenda
In-person and via Zoom:
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1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 12 October 2021 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in November 2021
B. October 2021 City Budget Report for the Library
C. Financial Balance Statement for October 2021
4. Librarians’ Report for October 2021
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Review Chapters 6-10, Serving Our Public for PerCapita Grant
B. Any other old business
8. New Business
A. Review and approve Library Property Tax Levies
B. Review and approve Library Holidays 2022
C. Schedule annual review of meeting minutes
D. Discuss/plan annual Christmas party
E. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 14th December 2021 6:00 pm
Herrin City Library
Board of Trustees Meeting
November 9, 2021
Present: Calcaterra, Hickman, Jones, Priest, Sarver, & Starnes
Also Present: Director Susan Mullen
Absent: Caringer, Frost, & Guebert,
The meeting was called to order at 6:28 p.m. by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Priest moved to approve the minutes from October 2021. Calcaterra seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Starnes moved to approve the payment of $3,810.77 for expenses incurred from October 13-31 and $3,001.90 for expenses incurred this month to date. Priest seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 50% of the budget has been spent, with 50% of the fiscal year completed, leaving a checking account balance of $174,592.76. Priest moved to approve the report. Hickman seconded. Motion carried unanimously.
- Financial Balance Statement: Starnes moved to approve the library balance report from the previous month. Sarver seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for October 2021 was 9% greater than October 2020 and 12% less than October averages. The Library currently has 5,003 registered borrowers and 39,997 volumes in its collection. 1,422 patrons used the Online Public Access Catalog (OPAC) from home in October. Website data from October 2021 reports 2,491 page views. Director Mullen attended three IHLS Director’s Chat sessions as well as the Members Matter meeting, all via Zoom. Mullen reported that the Illinois Heartland Library System has a new app, which can be accessed on Facebook and on the Herrin City Library website. Also, the library has re-scheduled a presentation by Sean Burns called “Meet Sean Burns”; it will take place at 2 p.m. on Dec. 17.
Committee Reports:
- Building and Grounds (Priest, Jones):
- Community Enrichment (Sarver):
- Library Development and Technology (Caringer):
- Special Gifts Committee (Guebert, Frost):
- Friends Liaison (Starnes):
- The Friends will sponsor book sales on Saturday, Nov. 13, and Monday through Friday, Nov. 15-19.
- Director Mullen’s requests for supplies ($247.42) were all approved.
- History Room (Hickman):
Old Business:
- Mullen led a review of Chapters 6-10 of Serving Our Public for per capita grant. She noted that Herrin City Library is meeting or exceeding most of the directives stipulated in Serving Our Public.
- Mullen informed the board that a new girl has been employed at the library.
New Business:
- Library tax levies were reviewed. Sarver moved to approve the levies; Calcaterra seconded. The motion carried unanimously.
- Calcaterra moved to approve 2022 library holidays; Priest seconded. The motion carried unanimously.
- The annual review of meeting minutes was scheduled for the December board meeting.
- It was decided that there will not be a library Christmas party this year.
Adjournment: Starnes moved to adjourn at 7:02 p.m.
Respectfully submitted,
Jim Starnes, Acting Secretary