August 2021

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

17 August 2021 Agenda: rescheduled from August 10, 2021

1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 13 July 2021 Meeting

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in August 2021

B. July 2021 City Budget Report for the Library

C. Financial Balance Statement for July 2021

4. Librarians’ Report for July 2021

A. Library Directors Reports – Susan Mullen

B. Children’s Library Report – Allison Albert

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Any Old Business

8. New Business

A. Review and update Non-Resident Card – policy as it pertains to Cards for Kids Act

B. Review & approve CDs to be renewed

C. Move funds from Working Cash Fund to Checking Account (late tax payments)

D. Any other new business

9. Closed Executive Session (if necessary)

10. Adjournment

Next Meeting Date = 14th September 2021 6:30 pm

Herrin City Library

Board of Trustees Meeting

August 17, 2021

Present:                Calcaterra, Caringer, Frost, Hickman, Jones, Priest, Sarver

Also Present:      Mullen

Absent:                 Guebert, Starnes

The meeting was called to order at 6:31PM by President Kathleen Jones.

Visitor(s):             None

Correspondence: None

Secretary’s Report: Priest moved to approve the minutes from July 2021. Frost seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Frost moved to approve the payment of $3,958.66 for expenses incurred during the 2nd half of the previous month and $2,577.19 for expenses incurred this month to date. Calcaterra seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 26% of the budget has been spent, with 25% of the fiscal year completed, leaving a checking account balance of $34,733.16. Caringer moved to approve the report. Priest seconded. Motion carried unanimously.
  3. Financial Balance Statement: Calcaterra moved to approve the Library balance report from the previous month. Sarver seconded. Motion carried unanimously.

Librarian’s Report: Circulation for July 2021 was 38% greater than July 2020 and 2% greater than July 2019. The Library currently has 4,957 registered borrowers and 39,705 volumes in its collection. Website data from July 2021 shows 2,636 page views. Director Mullen attended three IHLS Director’s Chat sessions in July. The Summer Reading Program ended on Thursday, July 22nd.

Committee Reports:

  • Building and Grounds (Priest, Jones): None
  • Community Enrichment (Sarver): None
  • Library Development and Technology (Caringer): None
  • Special Gifts Committee (Guebert, Frost): None
  • Friends Liaison (Starnes): Friends of the Library approved specially requested orders submitted by Director Mullen.
  • History Room (Hickman): None

Old Business:         None

New Business:

  • Update nonresident card policy per Cards for Kids Act:  Amendment discussed. Frost moved to approve, Calcaterra seconded. Motion carried unanimously. The Board would like to revisit qualifiers for participating students at a later date. Director Mullen is researching the current limits of Illinois law to determine if policy should be further amended.
  • Review and approve renewal of CDs:  Options discussed regarding the moving of CDs from one bank to another. Shorter terms were favored by the Board due to low interest rates. Banterra CD will rollover and Bank of Herrin CD will be moved to People’s National. Priest moved to approve, Frost seconded.  Motion carried unanimously.
  • Move funds from working cash fund to checking account:  Transfer of funds from working cash fund to checking account recommended by Director Mullen due to late tax payments and pending disbursement of tax dollars to the Herrin City Library. Funds will then be returned. Sarver moved to approve, Hickman seconded. Motion carried unanimously.

Adjournment: Priest moved to adjourn at 7:06 PM.

Respectfully submitted,

Kelly Caringer, Secretary